Third Party Confirmation Letter

Third Party Confirmation Letter Template for England and Wales

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Key Requirements PROMPT example:

"I need a Third Party Confirmation Letter to confirm our supplier's compliance with environmental regulations, to be provided to our sustainability auditors by March 2025, with specific focus on waste management practices and carbon emissions reporting."

Document background

The Third Party Confirmation Letter is a crucial document used when independent verification or confirmation of facts, circumstances, or relationships is required from a third party. It is commonly used in business transactions, due diligence processes, or regulatory compliance matters under English and Welsh law. The letter typically includes specific confirmations, any relevant qualifications or limitations, and is often required by regulators, auditors, or as part of contractual arrangements. The document provides a clear audit trail and can be relied upon as evidence of the confirmed information.

Suggested Sections

1. Sender Details: Full name, address, and contact information of the confirming party

2. Recipient Details: Full name, address of the party receiving confirmation

3. Subject Matter: Clear identification of the matter being confirmed

4. Confirmation Statement: Express confirmation of the specific facts or circumstances

5. Date: Date of the confirmation

6. Signature Block: Space for signature and name of authorised signatory

Optional Sections

1. Supporting Documentation: Reference to any attached evidence or documentation - use when confirmation relies on specific documents

2. Time Limitation: Period for which the confirmation remains valid - use when confirmation has a specific expiry date

3. Disclaimer: Limitations on the use of the confirmation - use when confirmation is for specific purpose only

Suggested Schedules

1. Referenced Documents: Copies of documents referenced in the confirmation

2. Authority Evidence: Evidence of signatory's authority to provide confirmation

3. Supporting Information: Additional information supporting the confirmation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Let's create your Third Party Confirmation Letter

Authors

Alex Denne

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