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Employee Leaving Certificate

Employee Leaving Certificate Template for Hong Kong

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Key Requirements PROMPT example:

Employee Leaving Certificate

"I need an Employee Leaving Certificate for a senior software engineer who is resigning amicably on March 15, 2025, and requires positive performance commentary for overseas employment, including details of three major projects they led during their 5-year tenure."

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Document background
The Employee Leaving Certificate is a crucial document in Hong Kong's employment landscape, required when an employment relationship concludes. It serves as an official record of employment and is often requested by future employers or authorities for verification purposes. The certificate must comply with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance, providing accurate employment information while respecting data privacy requirements. Typically issued upon employment termination or resignation, the Employee Leaving Certificate includes essential details such as employment duration, final position, and basic service record. It plays a vital role in facilitating smooth career transitions and maintaining proper employment documentation in Hong Kong's business environment.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, address, and registration details

2. Date and Reference: Current date and any internal reference numbers

3. Employee Details: Full name, HKID number (masked), and last position held

4. Employment Period: Precise dates of employment commencement and termination

5. Position and Duties: Last position held and brief description of main responsibilities

6. Confirmation of Employment End: Clear statement confirming the termination of employment and its nature (e.g., resignation, mutual agreement)

7. Basic Service Record: Confirmation of completion of employment duties and general conduct statement

8. Authorization: Signature block with name and position of authorized signatory

Optional Sections

1. Reason for Leaving: Include only if requested by employee and the departure was amicable

2. Performance Commentary: Brief statement about performance, only if positive and specifically requested

3. Special Achievements: Notable projects or achievements, if relevant and requested

4. Future Reference: Statement about willingness to provide future references, if applicable

5. Outstanding Matters: Confirmation of settlement of all dues and obligations, if relevant

6. Non-compete Reminder: Reference to any post-employment obligations, if applicable

Suggested Schedules

1. Schedule 1 - Employment History: Detailed list of positions held and promotions if employment period was lengthy

2. Schedule 2 - Training and Certifications: List of company-sponsored training and certifications obtained during employment

3. Appendix A - Project Summary: Summary of major projects involved in, if relevant to future employment

4. Appendix B - Awards and Recognition: List of formal awards or recognition received during employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Banking and Financial Services

Technology and IT

Manufacturing

Retail and Consumer

Professional Services

Healthcare

Education

Real Estate

Construction

Hospitality

Logistics and Transportation

Media and Entertainment

Telecommunications

Insurance

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretarial

Employee Relations

Personnel Management

Operations

Relevant Roles

HR Director

HR Manager

HR Business Partner

Employee Relations Manager

HR Operations Manager

Compliance Officer

Legal Counsel

Department Head

Line Manager

Managing Director

Company Secretary

Administrative Officer

HR Executive

Recruitment Manager

Personnel Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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