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The Employee Leaving Certificate is a crucial document in South African employment law, mandated by the Basic Conditions of Employment Act 75 of 1997. It must be issued when any employment relationship ends, regardless of the reason for termination. The certificate serves multiple purposes: it provides official proof of employment history, assists with future job applications, and may be required for unemployment benefits claims. The document must include specific information such as the employee's details, employment duration, final position, and remuneration. While the Basic Conditions of Employment Act sets minimum requirements, employers may include additional information with the employee's consent. The certificate should be issued promptly upon employment termination and must comply with both labor law requirements and data protection principles under POPIA.

1. Company Letterhead: Official company letterhead including company name, registration number, address, and contact details

2. Date: Date of certificate issuance

3. Certificate Title: Clear identification as 'Certificate of Service' or 'Employee Leaving Certificate'

4. Employee Information: Full name, ID number, and any relevant employee identification numbers

5. Employment Period: Start and end dates of employment

6. Position Details: Job title(s) held and main duties performed

7. Remuneration: Final remuneration details as required by BCEA

8. Reason for Leaving: If the employee consents, the reason for termination of employment

9. Authentication: Signature of authorized company representative, their name and position