The Job Approval Letter is a crucial document in the Hong Kong employment process, typically issued after successful completion of employment negotiations and before the commencement of employment. It combines elements of an offer letter and an employment contract, providing legal protection for both employer and employee while ensuring compliance with Hong Kong's Employment Ordinance and related legislation. This document is used across all industry sectors and employment levels, from entry-level positions to senior executive roles, and must include mandatory employment terms required by Hong Kong law. The letter serves multiple purposes: it formally confirms the employment offer, documents the agreed-upon terms and conditions, and, when accepted, creates a binding employment contract that can be referenced throughout the employment relationship.
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1. Company Letterhead and Date: Official company letterhead with full registered address and date of the letter
2. Employee Details: Full name and address of the employee
3. Job Title and Department: Specific position being offered and department/team placement
4. Employment Start Date: Confirmed start date of employment
5. Compensation Package: Base salary, payment frequency, and payment method
6. Working Hours: Standard working hours, days per week, and rest day arrangements
7. Probation Period: Length of probation period and terms
8. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements
9. Benefits Summary: Overview of medical benefits, insurance coverage, and MPF arrangements
10. Reporting Relationship: Direct supervisor or reporting structure
11. Acceptance Terms: Instructions for accepting the offer and deadline for acceptance
12. Signature Block: Company authorized signatory details and space for employee acceptance
1. Bonus Structure: Include when offering performance-based bonuses or commission structures
2. Confidentiality Statement: Add for roles involving sensitive information or trade secrets
3. Non-Competition Clause: Include for senior positions or roles with access to sensitive business information
4. Flexible Working Arrangements: Add when offering remote work or flexible hours options
5. Overseas Travel Requirements: Include for positions requiring business travel
6. Educational Support: Add when offering professional development or education allowances
7. Stock Options/Share Awards: Include when offering equity-based compensation
8. Relocation Package: Add when offering relocation assistance for overseas hires
1. Job Description: Detailed outline of role responsibilities and requirements
2. Benefits Schedule: Comprehensive details of all benefits and insurance coverage
3. Bonus Calculation Method: Detailed explanation of bonus/commission calculation formulas
4. Company Policies: Key company policies that form part of employment terms
5. Required Documents: List of documents needed for employment verification and onboarding
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