The Media Release Form For Minors is a critical legal document used in Hong Kong when any organization needs to capture, store, or use media content featuring individuals under 18 years of age. This document is essential for compliance with Hong Kong's Personal Data (Privacy) Ordinance, child protection laws, and media regulations. It's particularly important in situations involving school events, advertising campaigns, entertainment productions, or any media content where minors are featured. The form requires parental or legal guardian consent and includes specific provisions about how the minor's image, voice, or likeness can be used, modified, and distributed. It also addresses data protection requirements, usage rights, and territory restrictions, while incorporating necessary safeguards for the minor's interests as required by Hong Kong law.
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1. Parties: Identification of the media company/entity requesting release, the minor (full name and age), and the legal guardian(s)
2. Background: Brief context about the purpose of the media release and the intended project or usage
3. Definitions: Key terms including 'Media Content', 'Licensed Uses', 'Territory', 'Term', and other relevant definitions
4. Grant of Rights: Specific permissions being granted for the use of the minor's image, voice, or likeness
5. Scope of Use: Detailed description of how the media content may be used, modified, and distributed
6. Term and Territory: Duration of the release and geographical scope of permitted use
7. Parental Consent: Explicit declaration of parental/guardian consent and their legal authority to grant such consent
8. Consideration: Any payment or compensation being provided, if applicable
9. Representations and Warranties: Confirmations about authority to enter agreement and understanding of rights being granted
10. Privacy Protection: Provisions ensuring compliance with privacy laws and protection of the minor's personal data
1. Commercial Usage: Additional terms for commercial exploitation of the media content, required when content may be used for advertising or promotional purposes
2. Educational Usage: Specific terms for educational or non-profit use of the content, relevant for educational institutions or charitable organizations
3. Digital Rights: Specific provisions for social media and online platform usage, needed when digital distribution is contemplated
4. Talent Fees: Terms regarding additional compensation for future uses, relevant when commercial exploitation is anticipated
5. Medical Disclosure: Required when filming involves physical activity or potential health considerations
6. Chaperone Requirements: Needed when filming or photography sessions require extended time with the minor
1. Schedule 1 - Project Details: Specific details about the media project, including dates, locations, and nature of the content
2. Schedule 2 - Permitted Uses: Comprehensive list of all permitted uses of the media content
3. Schedule 3 - Compensation Details: Breakdown of any payments or compensation structure, if applicable
4. Appendix A - Parent/Guardian Identification: Copies of identification documents proving guardianship and authority to consent
5. Appendix B - Minor's Information: Relevant details about the minor including any specific requirements or restrictions
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