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The Poor Performance Review document is a critical tool in Hong Kong's employment framework, designed to formally address and document instances where an employee's work performance falls below expected standards. It serves as both a legal record and a developmental tool, ensuring compliance with Hong Kong's Employment Ordinance while providing a structured approach to performance improvement. This document should be used when informal performance discussions have not yielded desired improvements and a formal record is necessary. It typically follows a progressive discipline approach, documenting specific performance issues, setting clear improvement targets, and outlining potential consequences if standards are not met. The document must be carefully crafted to comply with Hong Kong's employment laws, including various anti-discrimination ordinances and data privacy requirements.

1. Employee Information: Basic details including employee name, position, department, employee ID, and length of service

2. Review Period: Specific timeframe covered by the performance review

3. Performance Concerns Summary: Clear outline of the specific performance issues identified

4. Previous Performance History: Summary of past performance reviews and any previous warnings or improvement plans

5. Specific Examples: Detailed instances of poor performance with dates and specific situations

6. Impact Assessment: Description of how the poor performance affects the team, department, or company

7. Expected Standards: Clear description of the performance standards required for the role

8. Improvement Plan: Specific, measurable actions required to improve performance

9. Timeline for Improvement: Clear deadlines and milestones for expected improvement

10. Support and Resources: Details of support, training, or resources to be provided to help improvement

11. Consequences: Clear statement of potential consequences if performance doesn't improve

12. Next Review Date: Scheduled date for follow-up review

13. Acknowledgment: Space for signatures of employee, manager, and HR representative