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Public Release Form Template for Hong Kong

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Key Requirements PROMPT example:

Public Release Form

"I need a Public Release Form for our Hong Kong-based fashion company to use photos and videos of models in our upcoming Spring/Summer 2025 campaign, including worldwide usage rights for both digital and print media."

Document background
The Public Release Form is an essential legal document used in Hong Kong when organizations need to obtain formal permission to use an individual's personal information, image, or likeness. This document is particularly crucial in today's digital age, where content can be distributed across multiple platforms and jurisdictions. The form must comply with Hong Kong's legal framework, including the Personal Data (Privacy) Ordinance (Cap. 486) and relevant intellectual property laws. It typically includes detailed provisions about the scope of use, duration, territory, and specific permissions granted. Organizations commonly use this Public Release Form for marketing materials, promotional content, educational purposes, or public communications, ensuring they have proper authorization while protecting both the organization's interests and the individual's rights under Hong Kong law.
Suggested Sections

1. Parties: Identification of the person granting the release ('Releasor') and the entity receiving the rights ('Company')

2. Background: Brief context explaining the purpose of the release and the relationship between the parties

3. Definitions: Key terms used in the agreement, including 'Content', 'Materials', 'Usage Rights', and 'Territory'

4. Grant of Rights: Comprehensive description of the rights being granted, including usage, reproduction, distribution, and modification rights

5. Scope of Release: Detailed specification of what is being released (images, recordings, likeness, name, etc.) and the contexts in which they can be used

6. Territory and Duration: Geographical scope and time period for which the release is valid

7. Consideration: Statement of consideration provided (if any) or acknowledgment that the release is given voluntarily

8. Representations and Warranties: Releasor's confirmation of their right to grant the release and understanding of its implications

9. Data Privacy Consent: Specific consent for personal data processing in compliance with Hong Kong's Personal Data (Privacy) Ordinance

10. Governing Law: Specification of Hong Kong law as the governing law

Optional Sections

1. Minor Consent: Additional section required when the releasor is under 18, including parent/guardian consent

2. Commercial Usage: Additional provisions for commercial exploitation of the released materials

3. Social Media Rights: Specific provisions for social media usage and digital platforms

4. Moral Rights Waiver: Waiver of moral rights in jurisdictions where applicable

5. Translation Clause: Required when providing bilingual versions, specifying which language prevails

6. Revocation Rights: Optional clause specifying if and how the release can be revoked

7. Compensation Terms: Required when the release is given for payment or other consideration

Suggested Schedules

1. Schedule 1 - Released Materials: Detailed list or description of specific materials, images, or content covered by the release

2. Schedule 2 - Permitted Uses: Comprehensive list of specific permitted uses and contexts

3. Schedule 3 - Personal Data Collection Statement: Detailed statement complying with Hong Kong's Personal Data (Privacy) Ordinance requirements

4. Appendix A - Sample Materials: Examples or copies of the materials being released, if applicable

5. Appendix B - Specific Platforms and Media: List of specific platforms, media, or channels where the materials may be used

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Media and Entertainment

Advertising and Marketing

Public Relations

Education

Healthcare

Corporate Services

Event Management

Publishing

Digital Media

Non-profit Organizations

Professional Services

Retail

Sports and Recreation

Technology

Fashion and Modeling

Relevant Teams

Legal

Marketing

Public Relations

Communications

Human Resources

Digital Media

Content Creation

Compliance

Brand Management

Creative Services

Social Media

Event Management

Production

Relevant Roles

Marketing Manager

Public Relations Director

Legal Counsel

Compliance Officer

Content Manager

Event Coordinator

Human Resources Manager

Communications Director

Brand Manager

Digital Marketing Specialist

Social Media Manager

Project Manager

Production Coordinator

Creative Director

Photographer

Videographer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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