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Request For Proposal Project Management Template for Hong Kong

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Key Requirements PROMPT example:

Request For Proposal Project Management

"I need a Request For Proposal Project Management document for a major IT infrastructure upgrade project in Hong Kong, with strict cybersecurity requirements and local regulatory compliance, targeting completion by March 2025."

Document background
This Request For Proposal Project Management template is designed for organizations operating in Hong Kong seeking to procure professional project management services through a formal tender process. It aligns with Hong Kong's legal framework and business practices, incorporating necessary regulatory compliance elements and common law principles. The document is typically used when organizations need to outsource project management services for significant initiatives, requiring a structured evaluation of potential service providers. It includes comprehensive sections covering technical requirements, commercial terms, evaluation criteria, and legal obligations, enabling a fair and transparent selection process. The template accommodates various project sizes and complexities while maintaining compliance with Hong Kong's procurement standards and competition laws.
Suggested Sections

1. Introduction: Overview of the organization and high-level purpose of the RFP

2. Project Overview: Brief description of the project, its objectives, and desired outcomes

3. Scope of Services: Detailed description of required project management services and deliverables

4. Timeline: Key dates including submission deadline, evaluation period, and project milestones

5. Submission Requirements: Format, content, and delivery instructions for proposals

6. Evaluation Criteria: Detailed breakdown of how proposals will be assessed and weighted

7. Terms and Conditions: Legal requirements, contract terms, and compliance obligations

8. Budget and Payment Terms: Guidelines for cost proposals and payment structure

9. Selection Process: Steps in the evaluation and selection process, including any presentations or interviews

10. Contact Information: Details of RFP coordinator and process for submitting questions

Optional Sections

1. Pre-qualification Requirements: Specific criteria that bidders must meet to be eligible, used when specific certifications or experience levels are mandatory

2. Site Visit Information: Details of mandatory or optional site visits, included when physical inspection is relevant to the project

3. Innovation and Value-Add: Section for bidders to propose additional services or innovative solutions, used for complex projects where creative solutions are valued

4. Environmental Requirements: Specific environmental or sustainability requirements, included when relevant to project objectives

5. Security Requirements: Special security clearances or requirements, used for sensitive projects

6. Local Content Requirements: Requirements for local resource utilization or knowledge, included when local presence is important

7. Risk Management: Specific risk management requirements and allocations, used for high-risk or complex projects

8. Transition and Knowledge Transfer: Requirements for handling project handover, included when continuity is crucial

Suggested Schedules

1. Schedule A - Scope of Work: Detailed technical specifications and requirements

2. Schedule B - Pricing Template: Standardized format for price submission

3. Schedule C - Evaluation Matrix: Detailed scoring criteria and weightings

4. Schedule D - Contract Terms: Draft contract or key terms to be included in final agreement

5. Schedule E - Response Forms: Standard forms for technical and commercial responses

6. Appendix 1 - Project Background Information: Detailed background information and current state

7. Appendix 2 - Technical Requirements: Detailed technical specifications and standards

8. Appendix 3 - Compliance Checklist: Checklist of mandatory requirements and submissions

9. Appendix 4 - Reference Project Template: Format for submitting relevant project experience

10. Appendix 5 - Key Personnel Resume Template: Format for submitting team member qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































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Relevant Industries

Construction

Information Technology

Infrastructure Development

Real Estate

Financial Services

Healthcare

Manufacturing

Telecommunications

Energy

Transportation

Education

Government and Public Sector

Retail Development

Hospitality

Relevant Teams

Procurement

Legal

Operations

Project Management Office

Finance

Risk and Compliance

Technical Services

Commercial

Business Development

Facilities Management

Relevant Roles

Procurement Manager

Project Director

Chief Operating Officer

Facilities Manager

Contract Manager

Legal Counsel

Project Management Officer

Operations Director

Business Unit Head

Technical Director

Commercial Manager

Risk Manager

Compliance Officer

Finance Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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