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Staff Evaluation Template for Hong Kong

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Key Requirements PROMPT example:

Staff Evaluation

"I need a Staff Evaluation document for a tech startup in Hong Kong with 50 employees, focusing on remote work performance metrics and including quarterly review cycles starting January 2025."

Document background
This Staff Evaluation document serves as a critical tool for organizations operating in Hong Kong to maintain a standardized and legally compliant performance assessment process. It is designed to be used for regular performance reviews, typically conducted annually or semi-annually, and includes provisions for special circumstances such as probationary reviews or performance improvement plans. The document ensures compliance with Hong Kong's employment legislation, including the Employment Ordinance (Cap. 57) and various anti-discrimination ordinances, while protecting both employer and employee interests. The Staff Evaluation framework incorporates best practices in performance management, ensuring fair and objective assessment of employee performance while maintaining necessary documentation for legal and administrative purposes.
Suggested Sections

1. Purpose and Scope: Defines the purpose of the evaluation process and which employees it applies to

2. Evaluation Period: Specifies the frequency of evaluations and the time period covered

3. Performance Criteria: Details the key performance indicators and competencies being evaluated

4. Rating Scale: Explains the rating system used for evaluation

5. Evaluation Process: Outlines the steps involved in conducting the evaluation

6. Documentation Requirements: Specifies how evaluations should be documented and stored

7. Review and Appeal Process: Describes the procedure for employees to discuss or appeal their evaluation

8. Confidentiality: States how evaluation information will be handled and protected

9. Usage of Evaluation Results: Explains how evaluation results may impact employment decisions

Optional Sections

1. Probationary Period Evaluation: Special evaluation criteria and timing for employees during probation

2. Remote Work Evaluation: Additional criteria for evaluating employees working remotely

3. 360-Degree Feedback: Process for collecting feedback from multiple sources including peers and subordinates

4. Performance Improvement Plans: Framework for addressing underperformance and setting improvement goals

5. Special Circumstances: Modifications to the evaluation process for special situations (extended leave, disability accommodations, etc.)

Suggested Schedules

1. Evaluation Form Template: Standard form to be used for documenting evaluations

2. Performance Criteria Matrix: Detailed breakdown of evaluation criteria and expectations for different roles

3. Rating Scale Guide: Detailed descriptions and examples for each rating level

4. Timeline and Deadlines: Annual schedule of evaluation periods and submission deadlines

5. Self-Assessment Form: Template for employee self-evaluation

6. Appeal Form: Standard form for submitting evaluation appeals

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses






















Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Media and Entertainment

Real Estate

Non-profit

Government

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Employee Relations

Performance Management

Learning and Development

Talent Management

Internal Audit

Relevant Roles

Human Resources Director

HR Manager

Department Manager

Team Leader

Supervisor

Chief Executive Officer

Chief Human Resources Officer

Performance Management Specialist

HR Business Partner

Operations Manager

Line Manager

Division Head

Employee Relations Manager

Talent Management Director

Learning and Development Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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