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Committee Minutes are essential governance documents used to record the proceedings, decisions, and actions of organizational committee meetings. These minutes serve as the official record under Irish law, particularly the Companies Act 2014, and must be maintained as part of the organization's statutory records. Committee Minutes should be prepared for all formal committee meetings, including board committees, audit committees, risk committees, and other standing or ad-hoc committees. The document typically includes meeting details, attendance records, discussions of agenda items, formal resolutions, voting results, and assigned actions. In Ireland, these minutes may be subject to review by regulatory authorities, auditors, or courts, making accuracy and completeness crucial. They also serve as important reference documents for future meetings and tracking progress on organizational initiatives.

1. Meeting Details: Date, time, location (including if virtual/hybrid), type of meeting (regular/special)

2. Attendance: List of committee members present, absent (with/without apologies), and any other attendees

3. Quorum Confirmation: Statement confirming that quorum requirements were met

4. Previous Minutes: Confirmation of approval of previous meeting's minutes and any matters arising

5. Agenda Items: Sequential record of each agenda item discussed, including key points and decisions

6. Decisions and Resolutions: Formal record of all decisions made, including voting results if applicable

7. Action Items: List of tasks assigned, responsible persons, and deadlines

8. Next Meeting: Date, time, and location of the next scheduled meeting

9. Closure: Time of meeting conclusion and signature section for Chair/Secretary