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Request For Proposal (Technology) Template for Ireland

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Key Requirements PROMPT example:

Request For Proposal (Technology)

"I need a Request for Proposal (Technology) under Irish law for procuring a new cloud-based ERP system for a financial services company, with strict data protection requirements and a planned system implementation date of March 2025."

Document background
A Request for Proposal (Technology) is a crucial procurement document used when organizations need to procure significant technology products, solutions, or services. It is particularly relevant in the Irish market where both public and private sector organizations must ensure compliance with local and EU regulations. The document typically includes detailed technical specifications, evaluation criteria, pricing requirements, and legal terms, enabling potential vendors to submit comprehensive proposals. Under Irish law, public sector RFPs must comply with S.I. No. 284/2016 and related procurement regulations, while private sector RFPs generally follow similar principles for best practice. The document serves as the primary tool for vendor selection and forms the basis for subsequent contract negotiations.
Suggested Sections

1. 1. Introduction: Overview of the organization and high-level purpose of the RFP

2. 2. RFP Timeline: Key dates including submission deadline, Q&A period, evaluation period, and expected award date

3. 3. Project Overview: Detailed description of the project objectives, scope, and expected outcomes

4. 4. Current Environment: Description of existing technical infrastructure, systems, and processes

5. 5. Requirements Specification: Detailed functional, technical, and performance requirements

6. 6. Submission Guidelines: Format, content, and delivery instructions for proposals

7. 7. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted

8. 8. Terms and Conditions: Legal requirements, contract terms, and compliance obligations

9. 9. Commercial Requirements: Pricing structure, payment terms, and commercial model expectations

10. 10. Governance: Project management, reporting requirements, and governance structure

Optional Sections

1. Security Requirements: Detailed security specifications and compliance requirements - include when dealing with sensitive data or systems

2. Service Level Requirements: Specific performance metrics and service levels - include for ongoing service provision

3. Data Protection Requirements: Specific GDPR and data protection requirements - include when personal data processing is involved

4. Staff Transfer Provisions: Requirements related to TUPE - include when existing staff may transfer to new provider

5. Innovation Opportunities: Section for vendors to propose innovative solutions - include when seeking creative technical solutions

6. Sustainability Requirements: Environmental and sustainability criteria - include when relevant to procurement policy

7. Local Content Requirements: Requirements for local presence or resources - include when relevant to service delivery

Suggested Schedules

1. Schedule A - Technical Requirements Matrix: Detailed spreadsheet of all technical requirements for vendor response

2. Schedule B - Pricing Template: Standardized format for submission of pricing information

3. Schedule C - Service Level Agreement Template: Proposed service levels and performance metrics

4. Schedule D - Response Forms: Standard forms for vendor information, compliance statements, and references

5. Schedule E - Draft Contract Terms: Proposed contract terms and conditions for the eventual agreement

6. Schedule F - Current System Architecture: Detailed documentation of existing technical environment

7. Schedule G - Data Protection Impact Assessment: Template for DPIA response if personal data processing is involved

8. Appendix 1 - Glossary: Definitions of technical terms and abbreviations used in the RFP

9. Appendix 2 - Compliance Matrix: Checklist of regulatory and policy compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












































Clauses





































Relevant Industries

Information Technology

Financial Services

Healthcare

Public Sector

Telecommunications

Manufacturing

Retail

Education

Professional Services

Energy and Utilities

Relevant Teams

Procurement

Information Technology

Legal

Finance

Operations

Digital Transformation

Vendor Management

Project Management Office

Risk and Compliance

Technical Architecture

Relevant Roles

Procurement Manager

IT Director

Chief Technology Officer

Chief Information Officer

Project Manager

Legal Counsel

Commercial Manager

Technology Procurement Specialist

Vendor Management Lead

Business Analyst

Solutions Architect

Technical Operations Manager

Digital Transformation Manager

Head of IT

Procurement Officer

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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