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Request For Proposal (Technology)
"I need a Request for Proposal (Technology) under Irish law for procuring a new cloud-based ERP system for a financial services company, with strict data protection requirements and a planned system implementation date of March 2025."
1. 1. Introduction: Overview of the organization and high-level purpose of the RFP
2. 2. RFP Timeline: Key dates including submission deadline, Q&A period, evaluation period, and expected award date
3. 3. Project Overview: Detailed description of the project objectives, scope, and expected outcomes
4. 4. Current Environment: Description of existing technical infrastructure, systems, and processes
5. 5. Requirements Specification: Detailed functional, technical, and performance requirements
6. 6. Submission Guidelines: Format, content, and delivery instructions for proposals
7. 7. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted
8. 8. Terms and Conditions: Legal requirements, contract terms, and compliance obligations
9. 9. Commercial Requirements: Pricing structure, payment terms, and commercial model expectations
10. 10. Governance: Project management, reporting requirements, and governance structure
1. Security Requirements: Detailed security specifications and compliance requirements - include when dealing with sensitive data or systems
2. Service Level Requirements: Specific performance metrics and service levels - include for ongoing service provision
3. Data Protection Requirements: Specific GDPR and data protection requirements - include when personal data processing is involved
4. Staff Transfer Provisions: Requirements related to TUPE - include when existing staff may transfer to new provider
5. Innovation Opportunities: Section for vendors to propose innovative solutions - include when seeking creative technical solutions
6. Sustainability Requirements: Environmental and sustainability criteria - include when relevant to procurement policy
7. Local Content Requirements: Requirements for local presence or resources - include when relevant to service delivery
1. Schedule A - Technical Requirements Matrix: Detailed spreadsheet of all technical requirements for vendor response
2. Schedule B - Pricing Template: Standardized format for submission of pricing information
3. Schedule C - Service Level Agreement Template: Proposed service levels and performance metrics
4. Schedule D - Response Forms: Standard forms for vendor information, compliance statements, and references
5. Schedule E - Draft Contract Terms: Proposed contract terms and conditions for the eventual agreement
6. Schedule F - Current System Architecture: Detailed documentation of existing technical environment
7. Schedule G - Data Protection Impact Assessment: Template for DPIA response if personal data processing is involved
8. Appendix 1 - Glossary: Definitions of technical terms and abbreviations used in the RFP
9. Appendix 2 - Compliance Matrix: Checklist of regulatory and policy compliance requirements
Authors
Information Technology
Financial Services
Healthcare
Public Sector
Telecommunications
Manufacturing
Retail
Education
Professional Services
Energy and Utilities
Procurement
Information Technology
Legal
Finance
Operations
Digital Transformation
Vendor Management
Project Management Office
Risk and Compliance
Technical Architecture
Procurement Manager
IT Director
Chief Technology Officer
Chief Information Officer
Project Manager
Legal Counsel
Commercial Manager
Technology Procurement Specialist
Vendor Management Lead
Business Analyst
Solutions Architect
Technical Operations Manager
Digital Transformation Manager
Head of IT
Procurement Officer
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