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Employment Rejection

Employment Rejection Template for India

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Key Requirements PROMPT example:

Employment Rejection

"I need to draft an Employment Rejection letter for a software engineering candidate who reached the final interview stage but didn't meet our technical requirements; the letter should maintain a positive tone as we'd like to consider them for future positions in March 2025."

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Document background
The Employment Rejection letter is a crucial business document used when an organization needs to formally communicate its decision not to proceed with a candidate's job application. Used across all industries in India, this document must comply with various Indian legal requirements, including constitutional provisions for equality, anti-discrimination laws, and data protection regulations. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the company legally, and documents the recruitment process. This type of communication is essential for maintaining the company's reputation and ensuring transparent hiring practices while adhering to Indian labor laws and professional standards.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Decision Communication: Clear but diplomatic statement of the rejection decision

5. Positive Feedback: Brief mention of candidate's positive qualities or strengths

6. Future Opportunities: Statement about potential future opportunities, if applicable

7. Closing: Professional closing with well-wishes and signature block

Optional Sections

1. Specific Feedback: Brief constructive feedback about why the candidate wasn't selected, used when appropriate and when there's clear, non-controversial feedback to provide

2. Application Retention: Information about how long the application will be kept on file, used when company policy allows for application retention

3. Alternative Positions: Suggestion of other open positions that might be suitable, used when there are relevant positions available

4. Interview Appreciation: Additional paragraph thanking for interview participation, only used for candidates who reached interview stage

Suggested Schedules

1. Privacy Notice: Optional attachment explaining how the candidate's personal data will be handled and retained

2. Company Contact Information: Optional attachment with HR department contact details for future reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions










Clauses










Relevant Industries

Technology

Healthcare

Manufacturing

Financial Services

Retail

Education

Telecommunications

Construction

Professional Services

Hospitality

Energy

Transportation

Media and Entertainment

Real Estate

Agriculture

Relevant Teams

Human Resources

Talent Acquisition

Recruitment

Personnel Management

Legal

Compliance

Department Leadership

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Department Head

HR Administrator

Human Resources Executive

Recruitment Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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