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An Employment Rejection letter is a crucial business document used in the Irish employment context to formally communicate negative hiring decisions to job applicants. It serves multiple purposes: providing closure to candidates, maintaining professional relationships, ensuring legal compliance with Irish employment law and GDPR, and protecting the organization's reputation. The document should be used whenever a decision is made not to proceed with a candidate's application, whether after initial application review, interviews, or assessments. It must be carefully drafted to avoid discriminatory language while providing clear communication of the decision. The content typically includes acknowledgment of the application, the decision, a brief explanation (if appropriate), and information about data retention in line with GDPR requirements. In the Irish legal context, particular attention must be paid to compliance with the Employment Equality Acts 1998-2015 and data protection legislation.

1. Recipient Details: Full name and address of the candidate

2. Date: Current date of the letter

3. Reference Line: Job reference number and/or position title applied for

4. Greeting: Professional salutation addressing the candidate by name

5. Acknowledgment: Thank the candidate for their application and time spent in the process

6. Decision Communication: Clear but tactful communication of the rejection decision

7. Brief Explanation: General, non-specific reason for the decision (e.g., other candidates better matched current requirements)

8. Positive Note: Recognition of the candidate's qualifications or positive aspects of their application

9. Closing: Professional sign-off with well-wishes for future endeavors

10. Signature Block: Name, title, and company details of the sender