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Cancel Letter Of Intent Template for Malaysia

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Key Requirements PROMPT example:

Cancel Letter Of Intent

"I need to draft a Cancel Letter of Intent to terminate our real estate development LOI dated January 15, 2025, with ABC Properties Sdn Bhd, including provisions for the settlement of preliminary survey costs and architectural fees we've incurred."

Document background
The Cancel Letter of Intent is a crucial document used in Malaysian business transactions when parties need to formally withdraw from preliminary agreements or negotiations. It is typically employed when circumstances change during the negotiation phase, making it necessary to terminate the original Letter of Intent before proceeding to a final contract. The document must be carefully drafted to comply with Malaysian contract law, particularly the Contracts Act 1950, and should address key aspects such as the effective date of cancellation, handling of confidential information, and settlement of any incurred costs. This document is particularly important in protecting both parties' interests by providing clear documentation of the termination of pre-contractual obligations and helping prevent potential future disputes.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's complete address details

2. Reference Line: Clear reference to the original Letter of Intent including its date and subject matter

3. Subject Line: Clear indication that this is a Cancellation of Letter of Intent

4. Opening Paragraph: Professional greeting and reference to the authority to send this cancellation notice

5. Cancellation Statement: Clear and unambiguous statement of the cancellation of the Letter of Intent

6. Effective Date: Specification of when the cancellation takes effect

7. Return of Materials: Request for return or destruction of any confidential information or materials exchanged

8. Closing: Professional closing statement, signature block, and company details

Optional Sections

1. Reason for Cancellation: Include when it's beneficial to explain the reasons for cancellation without creating potential legal issues

2. Cost Settlement: Include when there are any costs incurred that need to be addressed or settled between the parties

3. Survival Clauses: Include when certain provisions from the original LOI need to survive the cancellation

4. Mutual Release: Include when parties want to release each other from any claims related to the LOI

5. Future Cooperation: Include when parties wish to maintain good relations and possibly work together in the future

Suggested Schedules

1. Original Letter of Intent: Copy of the original Letter of Intent being cancelled

2. Cost Statement: If applicable, detailed statement of any costs incurred and proposed settlement

3. Handover Schedule: If applicable, list of materials or information to be returned or destroyed

4. Confirmation of Authority: If required, documentation confirming the authority of the signatory to cancel the LOI

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries

Real Estate Development

Construction

Manufacturing

Technology and Software

Energy and Utilities

Telecommunications

Mining and Resources

Infrastructure Development

Mergers and Acquisitions

Joint Ventures

International Trade

Healthcare

Education

Relevant Teams

Legal

Corporate Secretariat

Executive Leadership

Business Development

Commercial Operations

Procurement

Project Management

Risk Management

Compliance

Corporate Affairs

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Contract Manager

Business Development Manager

Project Director

Chief Operating Officer

Commercial Director

Corporate Secretary

Head of Legal

Chief Financial Officer

Procurement Manager

Operations Director

General Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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