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Written Termination Notice Template for Malaysia

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Key Requirements PROMPT example:

Written Termination Notice

"I need a Written Termination Notice for a senior software engineer in our Malaysian office, with a three-month notice period starting January 15, 2025, including provisions for garden leave and handover of ongoing projects."

Document background
The Written Termination Notice is a critical document in Malaysian employment law, used to formally communicate the end of an employment relationship. It must comply with the Employment Act 1955 and other relevant Malaysian legislation, including the Industrial Relations Act 1967. This document is essential when an employer wishes to terminate an employment contract or when termination is mutually agreed upon. The notice should include specific details such as the effective date of termination, notice period, final payment calculations, and any post-employment obligations. It serves as a legal record of the termination and helps ensure compliance with statutory requirements while protecting both parties' interests. The Written Termination Notice should be drafted with careful attention to detail, as it may be scrutinized in potential employment disputes or legal proceedings.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number and recipient's details

2. Subject Line: Clear indication that this is a Notice of Termination of Employment

3. Opening Statement: Formal notification of employment termination with reference to relevant employment contract clause

4. Notice Period Details: Specific details about the notice period, including start date and last day of employment

5. Reason for Termination: Brief statement of termination reason if applicable and appropriate

6. Handover Requirements: Instructions regarding the handover of work responsibilities, company property and documents

7. Final Payments: Information about final salary, unused leave, and other statutory payments

8. Closing Statement: Professional closing with acknowledgment details and company representative's signature block

Optional Sections

1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period

2. Post-Employment Restrictions: Reference to continuing obligations such as confidentiality and non-compete clauses

3. Benefits Continuation: Details of any benefits that continue post-employment or during notice period

4. Exit Interview: Information about exit interview arrangements if company policy requires one

5. Retirement Benefits: Include for retiring employees eligible for retirement benefits

6. Performance Issues: Include if termination is due to documented performance issues, with reference to previous warnings

7. Mutual Release: Optional mutual release clause for negotiated terminations

Suggested Schedules

1. Calculation of Final Payments: Detailed breakdown of final salary, pro-rated bonus, leave encashment and other payments

2. Handover Checklist: List of company property to be returned and tasks to be completed before last day

3. Reference to Previous Warnings: If termination is performance-based, copies of previous warning letters or performance improvement plans

4. Benefits Summary: Summary of benefits status and post-employment benefit details if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
















Clauses



















Relevant Industries

Banking and Financial Services

Manufacturing

Technology and IT

Retail and Consumer Goods

Healthcare

Education

Construction

Professional Services

Telecommunications

Energy and Utilities

Hospitality and Tourism

Transportation and Logistics

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretariat

Operations

Administration

Finance

Management

Industrial Relations

Relevant Roles

Chief Executive Officer

Human Resources Director

Legal Counsel

Department Manager

Line Supervisor

HR Manager

Compliance Officer

Company Secretary

Operations Director

Administrative Manager

Finance Director

General Manager

Regional Manager

Branch Manager

Project Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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