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Appointment Cancellation Letter

Appointment Cancellation Letter Template for Malaysia

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Key Requirements PROMPT example:

Appointment Cancellation Letter

"I need an Appointment Cancellation Letter for a senior IT consultant whose 2-year contract we're terminating early due to project completion, with the termination to take effect from March 15, 2025, including clauses for handover of ongoing projects and return of company equipment."

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Document background
The Appointment Cancellation Letter is a crucial document in Malaysian business practice, used to formally terminate professional engagements or appointments. It serves as an official record of termination and must comply with Malaysian employment laws, including the Employment Act 1955 and related regulations. This document is typically used when ending employment relationships, consultancy arrangements, or other professional appointments, and should include specific details such as the effective termination date, notice period compliance, and any relevant terms of separation. The letter's format and content should reflect Malaysian business customs while ensuring all legal requirements are met, particularly regarding notice periods and termination procedures. It's essential to maintain professionalism and clarity while protecting both parties' legal interests.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's address details

2. Subject Line: Clear indication that this is an Appointment Cancellation Notice

3. Opening Salutation: Formal greeting to the recipient

4. Reference to Original Appointment: Details of the original appointment or agreement being cancelled, including dates and position/service

5. Cancellation Statement: Clear and unambiguous statement of cancellation with effective date

6. Notice Period: Specification of notice period being given, in compliance with Malaysian employment law

7. Reason for Cancellation: Brief, professional explanation for the cancellation if appropriate

8. Closing Statement: Professional closing with any necessary acknowledgment requirements

9. Signature Block: Full signature section with name, title, and company details of the sender

Optional Sections

1. Outstanding Payments: Include when there are pending payments or financial settlements to be addressed

2. Handover Instructions: Include when specific transition or handover of responsibilities is required

3. Confidentiality Reminder: Include when there are specific confidentiality obligations that need to be reinforced

4. Future Reference: Include when offering to provide references or maintaining professional relationships

5. Legal Rights Reservation: Include when there's a need to explicitly reserve legal rights

6. Return of Company Property: Include when there are company assets or properties to be returned

Suggested Schedules

1. Schedule of Outstanding Matters: List of any pending work, projects, or responsibilities that need to be addressed

2. Company Property Checklist: Itemized list of company properties to be returned

3. Final Payment Calculation: Detailed breakdown of any final payments, including pro-rated benefits or deductions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions












Clauses















Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Healthcare

Education

Professional Services

Retail

Construction

Telecommunications

Energy

Transportation

Real Estate

Hospitality

Government and Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretarial

Executive Office

Operations

Management

Board Secretariat

Industrial Relations

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Company Secretary

Managing Director

CEO

Department Head

Operations Manager

Administrative Manager

Compliance Officer

Board Member

Executive Director

Regional Manager

Project Manager

Business Unit Head

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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