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Contract Termination Acceptance Letter

Contract Termination Acceptance Letter Template for Malaysia

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Key Requirements PROMPT example:

Contract Termination Acceptance Letter

"I need a Contract Termination Acceptance Letter for our manufacturing agreement with ABC Industries Sdn Bhd, confirming mutual agreement to end the contract on March 15, 2025, with specific provisions for the return of specialized equipment and completion of outstanding orders."

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Document background
The Contract Termination Acceptance Letter is a crucial document in Malaysian business practice used when one party has requested to terminate a contract and the other party formally accepts this termination. This document is essential for maintaining clear business records and ensuring legal compliance under Malaysian law, particularly the Contracts Act 1950. It should be used when both parties have agreed to end their contractual relationship and need to document this agreement formally. The letter typically includes acknowledgment of the termination request, confirmation of the termination date, details of any outstanding obligations, and terms for wrapping up the business relationship. This document helps prevent future disputes by clearly documenting the terms of the termination and any post-termination obligations.
Suggested Sections

1. Letter Header: Complete business details of both parties, including registered addresses and date

2. Reference Line: Reference to the original contract and any previous termination request correspondence

3. Subject Line: Clear indication that this is a Contract Termination Acceptance Letter

4. Acknowledgment: Formal acknowledgment of receiving the termination request and reference to its date

5. Confirmation: Express acceptance of the contract termination and the agreed termination date

6. Key Terms: Confirmation of key termination terms including effective date and any immediate actions required

7. Closing Statement: Professional closing with any necessary contact information for future correspondence

8. Signature Block: Space for authorized signatory details and signature

Optional Sections

1. Outstanding Obligations: Section detailing any remaining obligations that need to be fulfilled by either party

2. Financial Settlement: Details of any financial settlements, final payments, or refunds to be processed

3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations that survive termination

4. Return of Property: Instructions regarding the return of any property, documents, or materials

5. Mutual Release: Statement of mutual release from future claims or obligations

6. Transition Arrangements: Details of any transition period or handover requirements

7. Surviving Provisions: List of contract provisions that survive termination

Suggested Schedules

1. Schedule of Outstanding Payments: Detailed list of any pending payments or financial settlements

2. Property Return Checklist: Itemized list of properties or materials to be returned

3. Handover Schedule: Timeline and details for any transition or handover activities

4. Settlement Agreement: Detailed terms of any settlement reached between parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















Clauses
















Relevant Industries

Manufacturing

Technology

Professional Services

Construction

Retail

Financial Services

Healthcare

Education

Telecommunications

Real Estate

Energy

Logistics

Hospitality

Agriculture

Mining

Relevant Teams

Legal

Procurement

Compliance

Operations

Finance

Commercial

Business Development

Risk Management

Contract Administration

Corporate Secretariat

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Contract Manager

Procurement Manager

Business Development Manager

Operations Director

Company Secretary

Compliance Officer

Project Manager

Account Manager

Commercial Director

Risk Manager

Finance Director

Supply Chain Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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