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Termination Of Contract Letter To Employer

Termination Of Contract Letter To Employer Template for Malaysia

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Termination Of Contract Letter To Employer

"I need a Termination of Contract Letter to Employer for my position as Senior Software Engineer at a technology company in Kuala Lumpur, providing 30 days notice with my last working day being March 15, 2025, as I'm leaving to pursue an opportunity with another company."

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Document background
The Termination Of Contract Letter To Employer is a crucial document in Malaysian employment relations, used when an employee decides to voluntarily end their employment relationship. This document must comply with the Malaysian Employment Act 1955 and related employment legislation, particularly regarding notice periods and termination procedures. It serves as official documentation of the employee's intention to terminate their employment contract, protecting both parties' interests and ensuring a proper transition process. The letter should include specific details such as the effective date of termination, notice period compliance, and arrangements for the handover of responsibilities. It's particularly important in Malaysia where employment termination processes are strictly regulated and proper documentation is essential for both legal compliance and future reference.
Suggested Sections

1. Personal Information and Date: Employee's full name, ID number, position, department, and current date

2. Recipient Details: Employer's name, title, company name, and address

3. Subject Line: Clear indication that this is a resignation/termination notice

4. Notice Period Statement: Clearly stated notice period and last working day in compliance with Employment Act 1955

5. Reason for Termination: Brief, professional explanation for ending the employment relationship

6. Handover Plan: Statement about willingness to ensure smooth transition of duties

7. Request for Documentation: Request for necessary employment documentation including service letter

8. Closing Statement: Professional appreciation and future contact information

9. Signature Block: Full name, signature, and current position

Optional Sections

1. Benefits Request: Used when specific benefits or entitlements need to be addressed, such as unused leave, bonuses, or other compensation

2. Non-Compete Acknowledgment: Include when employment contract contains non-compete clauses that need to be acknowledged

3. Medical Benefits Extension: When applicable for positions with medical benefits that may extend post-employment

4. Exit Interview Request: Include when employee wishes to participate in an exit interview

5. Personal Project Status: Used when there are specific projects that need status updates or transition plans

Suggested Schedules

1. Handover Checklist: List of pending tasks, projects, and responsibilities to be transferred

2. Company Property List: Inventory of company assets to be returned before last working day

3. Outstanding Claims: List of any pending expense claims or reimbursements

4. Employment Contract Reference: Copy of relevant sections from employment contract regarding termination terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses















Relevant Industries

Banking and Financial Services

Manufacturing

Technology and IT

Healthcare

Education

Retail

Construction

Professional Services

Telecommunications

Energy and Utilities

Hospitality and Tourism

Transportation and Logistics

Media and Entertainment

Real Estate

Public Sector

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Business Development

Corporate Communications

Project Management Office

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Software Engineer

Financial Analyst

Human Resources Manager

Marketing Executive

Sales Representative

Project Manager

Administrative Assistant

Operations Manager

Research Scientist

Legal Counsel

Account Executive

Technical Support Specialist

Business Development Manager

Quality Assurance Engineer

Customer Service Representative

Product Manager

Data Analyst

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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