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Letter Not To Renew Contract

Letter Not To Renew Contract Template for Malaysia

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Key Requirements PROMPT example:

Letter Not To Renew Contract

"I need to draft a Letter Not To Renew Contract for our IT services agreement with TechServe Solutions, which expires on March 31, 2025, ensuring to include transition arrangements for data migration and handover of ongoing projects."

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Document background
The Letter Not To Renew Contract is a crucial document used in Malaysian business practice when a party wishes to formally communicate their intention not to continue a contractual relationship beyond its current term. This document is typically used for fixed-term contracts that contain automatic renewal clauses or where formal notice of non-renewal is required under the contract terms. It serves as official documentation of the decision and helps prevent any automatic renewal from taking effect. The letter must comply with Malaysian legal requirements, particularly the Contracts Act 1950, and should be sent within the notice period specified in the original contract. It's essential for maintaining clear business communications and protecting both parties' interests by providing certainty about the contract's end date and preventing any misunderstandings about renewal expectations.
Suggested Sections

1. Letter Header: Contains sender's complete contact information, date, and reference number

2. Recipient Details: Full name, title, and address of the recipient

3. Subject Line: Clear indication that this is a notice of non-renewal of contract

4. Contract Reference: Specific details of the existing contract including date, reference number, and parties involved

5. Notice Statement: Clear and unambiguous statement of intention not to renew the contract

6. End Date Confirmation: Specific mention of when the current contract will expire

7. Formal Closing: Professional closing, signature block, and sender's details

Optional Sections

1. Reason for Non-Renewal: Optional explanation of why the contract is not being renewed - include only if professionally appropriate or required by the original contract

2. Transition Arrangements: Details of any handover process or transition period - include if there are ongoing projects or responsibilities

3. Outstanding Obligations: Reference to any remaining obligations or payments - include if there are pending matters to be resolved

4. Future Cooperation: Professional statement about potential future business relationships - include if maintaining good relations is important

5. Acknowledgment Request: Request for confirmation of receipt - include if proof of receipt is important

Suggested Schedules

1. Original Contract Reference: Copy or extract of relevant renewal/termination clauses from the original contract

2. Transition Timeline: If applicable, detailed schedule of handover activities and deadlines

3. Outstanding Items List: If applicable, detailed list of any pending matters, payments, or obligations to be completed before contract end

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








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Relevant Industries

Professional Services

Real Estate

Information Technology

Manufacturing

Retail

Construction

Healthcare

Education

Financial Services

Telecommunications

Logistics

Hospitality

Consumer Goods

Energy

Legal Services

Relevant Teams

Legal

Procurement

Operations

Human Resources

Commercial

Administration

Contract Management

Business Development

Project Management

Facilities Management

Executive Leadership

Risk Management

Relevant Roles

Contract Manager

Legal Counsel

Business Development Manager

Procurement Manager

Operations Director

Chief Executive Officer

Human Resources Manager

Commercial Director

Project Manager

Account Manager

Facilities Manager

General Manager

Administrative Officer

Company Secretary

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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