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Employment Statement Letter Template for Malaysia

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Key Requirements PROMPT example:

Employment Statement Letter

"I need an Employment Statement Letter for a new Marketing Manager position based in Kuala Lumpur, with a planned start date of March 1, 2025, including standard benefits and a 3-month probation period."

Document background
The Employment Statement Letter is a crucial document in Malaysian employment relationships, required under the Employment Act 1955 to formalize employment arrangements. It serves as an official confirmation of employment terms and conditions, typically issued after a successful job offer acceptance and before or upon commencement of employment. This document includes essential information such as job designation, salary, benefits, working hours, and other employment terms, ensuring compliance with Malaysian labor laws and providing clarity on the employment relationship. The statement letter differs from a full employment contract in its more concise format while maintaining legal validity, making it particularly suitable for standard employment arrangements across various industries and position levels.
Suggested Sections

1. Letterhead and Date: Company letterhead with full registered address and date of the letter

2. Employee Details: Full name, identification number, and address of the employee

3. Job Title and Department: Specific designation and department/division of employment

4. Employment Terms: Key employment terms including start date, employment status (permanent/contract), and work location

5. Compensation Package: Base salary, allowances, and other monetary benefits

6. Working Hours: Standard working hours, days, and any shift arrangements

7. Leave Entitlement: Annual leave, sick leave, and other statutory leave entitlements

8. Probation Period: Duration of probation and terms of confirmation

9. Notice Period: Required notice period for termination by either party

10. Acceptance Section: Space for employee acknowledgment and acceptance of the terms

Optional Sections

1. Confidentiality Clause: Used when the role involves access to sensitive information or trade secrets

2. Non-Competition Clause: Included for senior positions or roles with access to competitive information

3. Relocation Terms: Required when the position involves relocation or multiple work locations

4. Commission Structure: Included for sales positions or roles with variable compensation

5. Flexible Working Arrangements: Used when offering remote work or flexible hours options

6. Training Commitments: Included when specific training requirements or bonds are applicable

7. Benefits in Kind: Used when offering non-monetary benefits like company car, housing allowance

8. Performance Bonus Structure: Included for positions with performance-based incentives

Suggested Schedules

1. Schedule 1 - Job Description: Detailed outline of roles, responsibilities, and reporting structure

2. Schedule 2 - Benefits Summary: Comprehensive list of all benefits and their terms

3. Schedule 3 - Company Policies: Key company policies that form part of employment terms

4. Appendix A - Statutory Benefits: Summary of mandatory benefits under Malaysian law

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Energy

Transportation

Agriculture

Mining

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Information Technology

Sales

Marketing

Customer Service

Research and Development

Production

Quality Assurance

Procurement

Project Management

Corporate Affairs

Relevant Roles

Executive

Manager

Director

Administrator

Coordinator

Specialist

Analyst

Officer

Supervisor

Assistant

Associate

Consultant

Team Leader

Department Head

Professional

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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