Fire Risk Assessment Policy

Fire Risk Assessment Policy Template for Malaysia

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Key Requirements PROMPT example:

"I need a Fire Risk Assessment Policy for our chemical manufacturing facility in Penang, Malaysia, that specifically addresses high-risk areas and hazardous materials storage, ensuring compliance with both BOMBA regulations and international safety standards by March 2025."

Document background

The Fire Risk Assessment Policy serves as a fundamental document for organizations operating in Malaysia to ensure comprehensive fire safety management and regulatory compliance. This policy is essential for any organization required to conduct regular fire risk assessments under Malaysian law, particularly the Fire Services Act 1988 and BOMBA regulations. The document provides structured guidance for identifying and managing fire risks, establishing clear responsibilities, and maintaining proper documentation of fire safety measures. It includes specific provisions for different types of premises and activities, emergency procedures, and regular review requirements. The Fire Risk Assessment Policy must be tailored to the organization's specific needs while ensuring alignment with Malaysian legal requirements and industry best practices.

Suggested Sections

1. 1. Policy Statement: Overview of the organization's commitment to fire safety and risk management

2. 2. Scope and Objectives: Defines the scope of the policy and its key objectives, including applicable premises and activities

3. 3. Definitions: Clear definitions of technical terms, roles, and concepts used throughout the policy

4. 4. Legal Framework: Reference to relevant Malaysian legislation and standards that the policy complies with

5. 5. Roles and Responsibilities: Detailed breakdown of responsibilities for management, fire safety officers, and employees

6. 6. Risk Assessment Procedures: Step-by-step methodology for conducting fire risk assessments

7. 7. Fire Prevention Measures: Standard preventive measures and controls to be implemented

8. 8. Emergency Procedures: Evacuation procedures and emergency response protocols

9. 9. Training Requirements: Mandatory fire safety training requirements for different personnel

10. 10. Monitoring and Review: Procedures for regular policy review and updating

11. 11. Documentation and Records: Requirements for maintaining fire safety records and assessment documentation

Optional Sections

1. Specific Hazard Controls: For premises with special fire hazards (e.g., chemical storage, industrial processes)

2. High-Rise Building Procedures: Additional procedures specific to high-rise buildings

3. Heritage Building Considerations: Special considerations for heritage-listed buildings

4. Contractor Management: Procedures for managing fire safety with external contractors

5. Business Continuity: Procedures for maintaining business operations during and after fire incidents

6. Special Events Management: Fire safety procedures for special events or temporary installations

Suggested Schedules

1. Schedule 1: Risk Assessment Template: Standard template for conducting and documenting fire risk assessments

2. Schedule 2: Fire Safety Checklist: Daily/weekly/monthly fire safety inspection checklists

3. Schedule 3: Emergency Contact Information: List of emergency contacts and their roles

4. Schedule 4: Training Record Templates: Templates for recording fire safety training completion

5. Appendix A: Building Floor Plans: Detailed floor plans showing fire safety equipment and escape routes

6. Appendix B: Fire Equipment Inventory: Comprehensive list of fire safety equipment and maintenance schedules

7. Appendix C: Evacuation Maps: Building evacuation routes and assembly points

8. Appendix D: Incident Report Forms: Templates for reporting fire incidents and near-misses

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate

Manufacturing

Healthcare

Education

Hospitality

Retail

Industrial

Warehousing

Office Buildings

Public Facilities

Construction

Transportation

Energy

Government Buildings

Relevant Teams

Facilities Management

Health and Safety

Operations

Risk Management

Maintenance

Security

Emergency Response

Compliance

Property Management

Building Services

Relevant Roles

Facility Manager

Health and Safety Manager

Fire Safety Officer

Risk Management Director

Operations Manager

Building Manager

Compliance Officer

Emergency Response Coordinator

Safety Consultant

Property Manager

Maintenance Manager

Security Manager

HSE Director

Building Services Engineer

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