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Project Based Agreement Template for Malaysia

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Key Requirements PROMPT example:

Project Based Agreement

"I need a Project Based Agreement for a software development project with a Malaysian tech company, starting March 2025, that includes strong IP protection clauses and milestone-based payments for developing a mobile banking application."

Document background
The Project Based Agreement is essential for organizations engaging in project-specific work in Malaysia, whether as service providers or clients. This document is particularly crucial when parties need to establish clear parameters for project delivery, payment structures, and performance metrics under Malaysian jurisdiction. It serves as a comprehensive framework that defines the project scope, timelines, deliverables, and responsibilities while ensuring compliance with Malaysian laws and regulations. The agreement is designed to protect both parties' interests, address potential risks, and provide clear mechanisms for project management, quality assurance, and dispute resolution. It's commonly used for both domestic and international projects where at least one party operates within Malaysia.
Suggested Sections

1. Parties: Identification and details of the contracting parties, including registration numbers for companies

2. Background: Context of the agreement and brief description of the project purpose

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Project: Detailed description of the project scope, objectives, and deliverables

5. Project Timeline: Key milestones, delivery dates, and project duration

6. Payment Terms: Payment structure, amounts, and schedule of payments

7. Obligations of Service Provider: Key responsibilities and commitments of the party providing the service

8. Obligations of Client: Key responsibilities and commitments of the client

9. Intellectual Property Rights: Ownership and rights regarding project deliverables and pre-existing IP

10. Confidentiality: Protection of confidential information and trade secrets

11. Term and Termination: Duration of agreement and circumstances for termination

12. Force Majeure: Provisions for unforeseen circumstances affecting project delivery

13. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law

14. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Change Management: Procedures for handling scope changes and variations - include when project scope might evolve

2. Performance Metrics: Specific KPIs and quality standards - include for complex projects requiring measurable outcomes

3. Insurance: Insurance requirements and coverage - include for high-risk or high-value projects

4. Data Protection: PDPA compliance provisions - include when personal data processing is involved

5. Warranties: Specific warranties for deliverables - include when quality guarantees are crucial

6. Third Party Rights: Rights of third parties involved - include when project involves subcontractors or external stakeholders

7. Export Control: Export regulation compliance - include when project involves international elements

8. Site Access and Security: Site access protocols - include for projects requiring on-site work

Suggested Schedules

1. Schedule 1 - Project Specifications: Detailed technical specifications and requirements of the project

2. Schedule 2 - Deliverables and Acceptance Criteria: Specific list of deliverables and their acceptance criteria

3. Schedule 3 - Payment Schedule: Detailed breakdown of payment milestones and amounts

4. Schedule 4 - Project Timeline: Detailed project schedule with milestones and deadlines

5. Schedule 5 - Key Personnel: List of key team members and their roles

6. Schedule 6 - Service Levels: Detailed service level requirements and metrics

7. Appendix A - Forms and Templates: Standard forms for project management, including change requests and acceptance forms

8. Appendix B - Technical Requirements: Detailed technical requirements and specifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


































Clauses






































Relevant Industries

Information Technology

Construction

Professional Services

Manufacturing

Engineering

Healthcare

Education

Telecommunications

Energy

Financial Services

Research and Development

Media and Entertainment

Relevant Teams

Legal

Operations

Project Management Office

Procurement

Commercial

Finance

Risk and Compliance

Business Development

Technical Operations

Client Services

Relevant Roles

Project Manager

Contract Manager

Legal Counsel

Business Development Manager

Operations Director

Chief Technology Officer

Procurement Manager

Commercial Director

Program Manager

Account Executive

Risk Manager

Compliance Officer

Technical Director

Finance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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