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Shop Rental Agreement Template for Malaysia

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Key Requirements PROMPT example:

Shop Rental Agreement

"I need a Shop Rental Agreement for a retail space in a Kuala Lumpur shopping mall, starting from March 2025, with specific provisions for extended trading hours during festive seasons and an option to renew after the initial 3-year term."

Document background
The Shop Rental Agreement is essential for formalizing commercial tenancy arrangements in Malaysia's business environment. This document is used when a property owner (landlord) agrees to rent out retail or commercial shop space to a business operator (tenant). It provides comprehensive coverage of all aspects of the rental relationship, including financial terms, operational requirements, and legal obligations under Malaysian law. The agreement ensures compliance with local regulations while protecting both parties' interests through clearly defined terms and conditions. It's particularly important in commercial areas, shopping complexes, and retail districts where proper documentation of tenancy arrangements is crucial for business operations.
Suggested Sections

1. Parties: Identification of the landlord and tenant with complete details including registration numbers for companies

2. Background: Brief context of the agreement and property ownership

3. Definitions: Definitions of key terms used throughout the agreement

4. Demised Premises: Detailed description of the rented property including address and boundaries

5. Term and Possession: Duration of the lease and possession arrangements

6. Rent and Payment Terms: Rental amount, payment schedule, and method of payment

7. Security Deposit: Amount, payment terms and conditions for return of the security deposit

8. Utility Charges: Responsibility for utility payments and arrangements

9. Use of Premises: Permitted use of the premises and any restrictions

10. Maintenance and Repairs: Responsibilities of both parties regarding property maintenance

11. Insurance: Required insurance coverage and responsibilities

12. Landlord's Covenants: Obligations and promises of the landlord

13. Tenant's Covenants: Obligations and promises of the tenant

14. Termination: Conditions and procedures for early termination

15. Assignment and Subletting: Rules regarding transfer of lease or subletting

16. Governing Law: Specification of Malaysian law as governing law

17. Notices: Process for serving notices between parties

18. Execution: Signature blocks and execution details

Optional Sections

1. Option to Renew: Terms for lease renewal - include when parties agree to potential extension

2. Renovation and Alterations: Specific terms for premises modifications - include when renovations are contemplated

3. Service Charges: Building maintenance and service fees - include for shopping complex or managed building

4. Break Clause: Early termination options - include when parties want flexibility to end lease early

5. Force Majeure: Provisions for unforeseen circumstances - particularly relevant post-COVID

6. Guarantee: Terms of guarantee - include when there's a corporate tenant with guarantor

7. Exclusivity Clause: Business exclusivity rights - include for shopping complexes or malls

8. Advertising and Signage: Rules for external displays - include for retail premises

9. Operating Hours: Mandatory trading hours - include for shopping complex locations

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of premises including floor plans and measurements

2. Schedule 2 - Inventory: List of fixtures, fittings and equipment included in the lease

3. Schedule 3 - Rent Review Provisions: Detailed terms for periodic rent reviews if applicable

4. Schedule 4 - Building Rules and Regulations: Specific rules applicable to the building or complex

5. Schedule 5 - Handover Condition Report: Documented condition of premises at commencement of lease

6. Appendix A - Registration Documents: Copies of relevant business registration documents

7. Appendix B - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

8. Appendix C - Approved Plans: Any pre-approved renovation or fitout plans

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


































Clauses






























Relevant Industries

Retail

Food & Beverage

Professional Services

Healthcare

Beauty & Wellness

Fashion & Accessories

Electronics & Technology

Entertainment

Education & Training

Financial Services

Relevant Teams

Legal

Operations

Finance

Real Estate

Facilities Management

Compliance

Property Management

Business Development

Commercial

Administration

Relevant Roles

Property Manager

Business Owner

Operations Director

Legal Counsel

Commercial Director

Facilities Manager

Real Estate Manager

Retail Operations Manager

Compliance Officer

Finance Director

Store Manager

Business Development Manager

Asset Manager

Leasing Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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