A Letter of Termination of Contract to Employer is an essential document in Dutch employment relationships, used when an employee decides to end their employment contract. This document must be drafted in accordance with Dutch employment law, particularly considering the notice period requirements specified in the Dutch Civil Code (Burgerlijk Wetboek). The letter should contain the employee's clear intention to terminate, personal details, current position, intended last working day, and reference to the applicable notice period. It serves as official documentation of the employee's decision to terminate their employment and protects both parties by ensuring proper procedure is followed. The letter may also address practical matters such as the handover of duties and company property, making it a crucial document for proper employment termination in the Netherlands.
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1. Personal Information and Date: Employee's full name, address, employee ID (if applicable), and current date
2. Employer Details: Full company name, address, and relevant department or supervisor
3. Clear Statement of Resignation: Explicit statement expressing the intention to terminate the employment contract
4. Last Working Day: Specific mention of the intended last day of work, taking into account the required notice period
5. Notice Period Reference: Confirmation of compliance with the contractual or statutory notice period
6. Handover Arrangements: Brief mention of willingness to ensure smooth transition of responsibilities
7. Professional Closing: Formal closing statement, signature block, and contact information
1. Reason for Departure: Optional brief explanation of resignation reasons - recommended only if maintaining positive relations and reasons are professional
2. Gratitude Statement: Optional expression of appreciation for opportunities and experiences - recommended for maintaining positive professional relationships
3. Benefits and Entitlements: Reference to outstanding vacation days, bonuses, or other benefits requiring settlement - include if applicable
4. Reference Request: Optional request for a professional reference - include if desired
5. Non-Compete Reminder: Acknowledgment of any existing non-compete or confidentiality obligations - include if such agreements exist
6. Company Property Return: List of company properties to be returned - include if employee has company assets
1. Inventory of Company Property: Detailed list of company assets to be returned (if applicable)
2. Outstanding Benefits Calculation: Overview of remaining vacation days, bonuses, or other benefits to be settled
3. Project Status Report: Summary of ongoing projects and their status for handover purposes (if applicable in professional roles)
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