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The Termination of Offer Letter is a crucial document used when an organization needs to withdraw an employment offer that has been extended but not yet accepted, or in some cases, after acceptance but before employment commencement. Under Dutch law, while employers have the right to withdraw offers, they must do so in accordance with principles of good faith and reasonable notice. This document is particularly important in the Netherlands where pre-contractual relationships are governed by specific provisions of the Dutch Civil Code and where the doctrine of good faith plays a significant role. The letter must be carefully drafted to address potential legal obligations, including any compensation for reasonable expenses incurred by the candidate, while ensuring compliance with privacy laws and anti-discrimination regulations. It should clearly state the withdrawal of the offer, provide appropriate reasoning where necessary, and address any practical matters such as the return of documents or company property.

1. Recipient Details: Full name and address of the candidate

2. Reference Information: Date, reference to original offer letter date, and any relevant reference numbers

3. Subject Line: Clear indication that this is regarding termination of employment offer

4. Acknowledgment: Reference to the original offer letter and position offered

5. Termination Statement: Clear and unambiguous statement of the withdrawal of the offer

6. Reason: Brief, factual explanation for the termination of the offer (if appropriate and non-discriminatory)

7. Return of Documents: Request for return of any company property or documentation already provided

8. Closing: Professional closing with contact information for any questions