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Photo Consent Statement

Photo Consent Statement Template for Netherlands

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Key Requirements PROMPT example:

Photo Consent Statement

"I need a Photo Consent Statement under Dutch law for our company's marketing campaign running from March 2025 to December 2025, which will use employee photos across our social media platforms and website, with potential usage in EU countries."

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Document background
The Photo Consent Statement is essential for organizations operating in the Netherlands that collect and use photographs of identifiable individuals. This document is specifically designed to comply with Dutch legal requirements, including the GDPR, UAVG, and Dutch Civil Code provisions on portrait rights. The statement should be used whenever photographs of individuals will be taken and used for any purpose, whether commercial, educational, or promotional. It includes crucial information about data processing, storage, and usage rights, while also protecting both the organization and the subject's interests. The document becomes particularly important in the context of digital media and online presence, where photographs might be used across various platforms and territories. Organizations must ensure this consent statement is obtained before using any photographs containing identifiable individuals to avoid legal complications and ensure compliance with privacy regulations.
Suggested Sections

1. Identification Details: Information identifying the subject of the photographs and the photographer/organization requesting consent

2. Purpose of Consent: Clear explanation of how and why the photographs will be used, including specific platforms or media

3. Scope of Consent: Details of what exactly is being consented to, including geographical scope and duration of consent

4. Rights and Withdrawal: Explanation of the subject's rights under GDPR and how to withdraw consent

5. Data Protection Information: Information about how the photos will be stored, processed, and protected

6. Signatures: Space for dated signatures of both the subject and the photographer/organization representative

Optional Sections

1. Parental Consent: Additional section required when the subject is under 16 years old, including parent/guardian details and signature

2. Commercial Usage: Additional terms when photos will be used for commercial purposes, including any compensation arrangements

3. Third-Party Sharing: Specific provisions for sharing photos with third parties, including purpose and restrictions

4. Special Category Data: Additional provisions when photos might reveal special category data (e.g., religious beliefs, health information)

5. International Transfer: Required when photos will be transferred outside the EU/EEA, including safeguards and legal basis

Suggested Schedules

1. Schedule A: Photo Details: List or description of specific photographs covered by the consent, including date taken and any identifying information

2. Schedule B: Usage Specifications: Detailed breakdown of where and how photos will be used, including specific platforms, publications, or contexts

3. Schedule C: Privacy Notice: Detailed information about data protection practices and GDPR compliance measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses




















Relevant Industries

Education

Healthcare

Marketing and Advertising

Media and Entertainment

Corporate Communications

Events Management

Professional Services

Non-profit Organizations

Retail

Sports and Recreation

Public Sector

Human Resources

Relevant Teams

Legal

Marketing

Human Resources

Communications

Public Relations

Digital Content

Social Media

Compliance

Data Protection

Brand Management

Relevant Roles

Marketing Manager

Communications Director

HR Manager

Legal Counsel

Privacy Officer

Data Protection Officer

Event Coordinator

Social Media Manager

Content Manager

Public Relations Manager

Photographer

Website Administrator

Brand Manager

Recruitment Specialist

Corporate Communications Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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