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Privacy Information Notice

Privacy Information Notice Template for Netherlands

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Key Requirements PROMPT example:

Privacy Information Notice

"I need a Privacy Information Notice for my tech startup launching in March 2025, which will process user data across the EU and US, including analytics and automated decision-making for personalized services."

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Document background
A Privacy Information Notice is required whenever an organization processes personal data of individuals in the Netherlands and broader EU. This document fulfills the transparency obligations under Articles 13 and 14 of the GDPR and corresponding requirements in Dutch privacy law. It must be provided to data subjects at the time of data collection or within a reasonable period if data is collected indirectly. The notice needs to cover all mandatory information requirements including the identity of the data controller, purposes of processing, legal bases, data subject rights, and transfer mechanisms. It should be written in clear, plain language and be easily accessible to all data subjects. Regular updates are required when processing activities change significantly.
Suggested Sections

1. Identity and Contact Details: Information about the data controller, including company name, registration details, and contact information

2. Data Protection Officer: Contact details of the Data Protection Officer (DPO) or privacy contact person

3. Types of Personal Data: Categories of personal data that are collected and processed

4. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

5. Legal Basis: Legal grounds for processing personal data under GDPR Article 6

6. Data Recipients: Categories of third parties who receive or have access to the personal data

7. Retention Periods: How long personal data will be stored and criteria used to determine this period

8. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them

9. Right to Complain: Information about the right to lodge a complaint with the Dutch Data Protection Authority

10. Source of Data: Where the personal data is obtained from, if not directly from the individual

11. Changes to Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. International Transfers: Include when personal data is transferred outside the EU/EEA, explaining transfer mechanisms and safeguards

2. Automated Decision Making: Include when automated decision-making or profiling is used, explaining logic and consequences

3. Cookies and Tracking: Include when websites or apps use cookies or similar tracking technologies

4. Children's Privacy: Include when services may be used by or data collected from children under 16

5. Special Categories of Data: Include when processing sensitive personal data like health information or biometric data

6. Legitimate Interests: Include when legitimate interests is used as a legal basis, explaining the balancing test

7. Joint Controllers: Include when there are multiple entities jointly determining processing purposes

Suggested Schedules

1. Cookie List: Detailed list of cookies used, including type, purpose, and duration

2. Third Party Processors: Comprehensive list of data processors and their roles

3. Processing Activities: Detailed overview of specific processing activities and their purposes

4. Technical and Organizational Measures: Details of security measures implemented to protect personal data

5. Retention Schedule: Detailed retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




































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Relevant Industries

Technology

Healthcare

Financial Services

Retail

Education

Manufacturing

Professional Services

Telecommunications

Public Sector

E-commerce

Transportation

Energy

Media and Entertainment

Real Estate

Non-profit Organizations

Insurance

Hospitality

Relevant Teams

Legal

Compliance

Privacy

Information Security

Risk Management

Human Resources

Information Technology

Marketing

Operations

Customer Service

Data Management

Internal Audit

Corporate Communications

Relevant Roles

Data Protection Officer

Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

IT Director

Chief Privacy Officer

Chief Legal Officer

Chief Information Security Officer

Chief Compliance Officer

Privacy Manager

Data Protection Manager

General Counsel

HR Director

Marketing Director

Operations Manager

Project Manager

Business Analyst

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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