Project Intake Form

Project Intake Form Template for Netherlands

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Key Requirements PROMPT example:

"I need a Project Intake Form for a large-scale IT infrastructure upgrade project in the healthcare sector, compliant with Dutch healthcare regulations and GDPR, with emphasis on data security requirements and patient privacy considerations."

Document background

The Project Intake Form serves as the initial formal documentation for any new project proposal within an organization operating under Dutch jurisdiction. This document is essential for organizations seeking to standardize their project initiation process and ensure compliance with Dutch business regulations and EU data protection requirements. The form is typically used at the pre-approval stage of a project to gather comprehensive information about the proposed initiative, including its strategic alignment, resource requirements, financial implications, and potential risks. It helps organizations make informed decisions about project investments and ensures proper due diligence before committing resources. The Project Intake Form is designed to capture all necessary information required by various stakeholders, from executive sponsors to technical teams, facilitating a thorough evaluation process.

Suggested Sections

1. Project Overview: Basic information including project name, reference number, date of submission, and department/division

2. Project Sponsor Details: Information about the project sponsor, including name, position, contact details, and department

3. Project Description: Detailed description of the project, including objectives, scope, and expected outcomes

4. Timeline: Proposed start date, end date, key milestones, and any critical deadlines

5. Resource Requirements: Overview of required resources, including personnel, equipment, and facilities

6. Budget Information: Estimated costs, funding sources, and basic financial projections

7. Risk Assessment: Initial identification of key risks and potential impacts

8. Stakeholder Information: List of key stakeholders and their roles in the project

9. Approval Requirements: Required approvals and authorizations needed to proceed

Optional Sections

1. Technical Requirements: For IT or technical projects, detailed specifications and system requirements

2. Compliance Requirements: For projects requiring specific regulatory compliance or permits

3. Environmental Impact: For projects with potential environmental implications

4. Market Analysis: For commercial projects requiring market validation

5. Change Management: For projects involving significant organizational change

6. External Dependencies: For projects relying on external vendors or partners

7. Training Requirements: For projects requiring specific training or capability development

Suggested Schedules

1. Budget Template: Detailed budget breakdown template

2. Resource Allocation Matrix: Template for detailed resource planning and allocation

3. Risk Register Template: Template for detailed risk assessment and mitigation planning

4. Stakeholder Matrix Template: Template for detailed stakeholder analysis and management plan

5. Project Timeline Template: Gantt chart or timeline template for detailed project planning

6. Technical Requirements Specification: Detailed technical specifications template (if applicable)

7. Approval Matrix: Template showing approval hierarchies and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Construction

Manufacturing

Financial Services

Healthcare

Energy

Telecommunications

Professional Services

Retail

Education

Public Sector

Research & Development

Infrastructure

Consulting

Relevant Teams

Project Management Office

Finance

Legal

Risk Management

Operations

Information Technology

Human Resources

Strategy

Business Analysis

Quality Assurance

Compliance

Procurement

Research and Development

Executive Leadership

Relevant Roles

Project Manager

Program Manager

Portfolio Manager

Business Analyst

Department Director

Chief Financial Officer

Risk Manager

Operations Manager

Technical Director

Resource Manager

PMO Director

Strategy Manager

Business Unit Head

Chief Executive Officer

Chief Operating Officer

Finance Director

IT Manager

Compliance Officer

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