Creative Intake Form Template for Netherlands

A comprehensive form used in the Netherlands for gathering essential information at the start of a creative project. This document, governed by Dutch law and compliant with EU regulations, serves as the foundation for creative briefs and project scoping. It captures client requirements, project specifications, technical details, timeline expectations, and budget parameters while ensuring proper handling of intellectual property rights and data protection under Dutch and EU legislation. The form facilitates clear communication between creative service providers and clients, helping prevent misunderstandings and ensuring all project requirements are documented from the outset.

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What is a Creative Intake Form?

The Creative Intake Form is an essential document used at the beginning of any creative project in the Netherlands to capture comprehensive project information and requirements. It serves as a standardized way to gather critical details about client needs, project scope, technical specifications, timelines, and budget constraints. This document, governed by Dutch law and EU regulations, helps creative professionals and agencies ensure they have all necessary information to deliver successful projects while adhering to legal requirements regarding data protection and intellectual property rights. The form is particularly important for maintaining clear communication and establishing project parameters before work begins, helping prevent scope creep and misunderstandings. It includes sections for basic project information, specific creative requirements, technical specifications, and legal considerations, making it a crucial tool for project initiation and planning.

What sections should be included in a Creative Intake Form?

1. Basic Information: Contact details, company information, and preferred communication methods of the client

2. Project Overview: High-level description of the creative project, including project name, intended purpose, and target audience

3. Timeline and Deadlines: Key dates, milestones, and delivery schedules for the project

4. Budget Information: Budget range, payment terms, and any specific financial constraints

5. Brand Guidelines: Existing brand elements, style preferences, and design requirements

6. Content Requirements: Specific deliverables, formats, and technical specifications

7. Reference Materials: Examples of preferred styles, competitor analysis, and inspiration sources

8. Rights and Usage: Intellectual property rights, usage permissions, and licensing requirements

9. Approval Process: Review cycles, stakeholders involved, and sign-off procedures

What sections are optional to include in a Creative Intake Form?

1. Photography Requirements: Used when project involves photography, including shoot details, location preferences, and specific shot requirements

2. Video Production Details: Used for video projects, including storyboard requirements, script needs, and production specifications

3. Web Development Specifications: Used for digital projects, including platform requirements, functionality needs, and technical specifications

4. Social Media Guidelines: Used when content is intended for social media, including platform-specific requirements and restrictions

5. Print Specifications: Used for print projects, including paper stock, finishing requirements, and production specifications

6. Translation Requirements: Used when content needs to be available in multiple languages, including target languages and cultural considerations

What schedules should be included in a Creative Intake Form?

1. Schedule A: Project Timeline: Detailed breakdown of project phases, milestones, and delivery dates

2. Schedule B: Price List: Detailed pricing structure and payment schedule

3. Schedule C: Technical Specifications: Detailed technical requirements and standards for deliverables

4. Appendix 1: Brand Guidelines: Client's complete brand guidelines and visual identity requirements

5. Appendix 2: Reference Materials: Examples, inspirations, and competitor materials provided by client

6. Appendix 3: Asset Inventory: List of all assets to be provided by client or created during the project

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Generate a Bespoke Document

Download a Standard Creative Intake Form

Review your own Creative Intake Form

What is a Creative Intake Form?

What sections should be included in a Creative Intake Form?

What sections are optional to include in a Creative Intake Form?

What schedules should be included in a Creative Intake Form?

Authors

Alex Denne

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