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Resignation Offer Letter Template for Netherlands

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Key Requirements PROMPT example:

Resignation Offer Letter

"I need a Resignation Offer Letter for a senior software developer who has agreed to leave the company on March 15, 2025, with a standard notice period and transition payment under Dutch law."

Document background
The Resignation Offer Letter is a crucial document in Dutch employment law used when an employer and employee mutually agree to terminate their employment relationship. This document is typically used in situations where both parties wish to formally document the terms of separation in a way that protects both parties' interests and ensures compliance with Dutch employment regulations. The letter should include essential elements such as the termination date, financial arrangements, and any post-employment obligations. Under Dutch law, such mutual agreement terminations (vaststellingsovereenkomst) provide clarity and legal certainty for both parties, while helping avoid potential disputes. The document must comply with the Dutch Civil Code and the Work and Security Act, particularly regarding notice periods and statutory transition payments.
Suggested Sections

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Employee Information: Full name, address, and employee ID of the recipient

3. Subject Line: Clear indication that this is a resignation offer letter

4. Confirmation of Resignation: Clear statement of the mutual agreement to terminate employment

5. Last Working Day: Specific mention of the final day of employment

6. Financial Settlement: Overview of final salary, holiday pay, and any statutory transition payment (transitievergoeding)

7. Company Property: Requirements for returning company property and handling of digital assets

8. Final Settlement Date: Timing of the final payment and settlement of outstanding amounts

9. Signature Block: Space for signatures of both employer and employee, with date fields

Optional Sections

1. Non-Compete/Non-Solicitation Provisions: Include if existing employment contract contains post-employment restrictions that will remain in effect

2. Confidentiality Obligations: Include if specific ongoing confidentiality obligations need to be emphasized

3. Reference Agreement: Include if there's an agreement about providing employment references

4. Benefits Continuation: Include if any benefits will continue post-employment

5. Outstanding Loans/Advanced Payments: Include if there are any outstanding financial obligations to be settled

6. Share Options/Bonus Treatment: Include if employee has outstanding share options or bonus entitlements that need addressing

Suggested Schedules

1. Financial Settlement Calculation: Detailed breakdown of final payment including salary, holiday pay, transition payment, and any other financial elements

2. Company Property List: Itemized list of company property to be returned

3. Benefits Summary: Overview of any benefits continuation or termination

4. Exit Checklist: List of administrative tasks to be completed before last working day

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Real Estate

Non-Profit

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Corporate Services

Operations

Executive Leadership

Administration

Relevant Roles

HR Director

HR Manager

Legal Counsel

HR Business Partner

Employment Lawyer

HR Administrator

Compliance Officer

Department Manager

Line Manager

Chief Human Resources Officer

Personnel Officer

Employee Relations Manager

HR Operations Manager

General Manager

Chief Executive Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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