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Employer Privacy Notice
"I need an Employer Privacy Notice for my California-based tech startup with 50 employees, ensuring CCPA compliance and including specific sections about remote work monitoring and biometric data collection starting January 2025."
1. Introduction: Overview of the privacy notice, its purpose, and scope of application to employees
2. Types of Personal Information Collected: Comprehensive list of personal data categories collected from employees, including contact information, financial data, employment history, and performance records
3. Purpose of Collection and Use: Detailed explanation of how and why personal information is collected, processed, and used within the employment context
4. Legal Basis for Processing: Explanation of the legal grounds for collecting and processing employee personal information
5. Data Storage and Security Measures: Information about how employee data is stored, protected, and secured against unauthorized access
6. Data Sharing and Recipients: Details about third parties with whom employee data may be shared and the purposes for sharing
7. Employee Rights: Comprehensive outline of employee rights regarding their personal information, including access, correction, and deletion rights
8. Data Retention: Information about how long different types of employee data are retained and criteria for determining retention periods
9. Contact Information: Details of who to contact for privacy-related queries or to exercise privacy rights
1. International Data Transfers: Required section when employee data is transferred outside the United States, including safeguards and mechanisms for such transfers
2. Biometric Data Collection: Details about collection and use of biometric information, required when using biometric time clocks or security systems
3. Video Monitoring and Surveillance: Information about workplace surveillance practices, required when workplace monitoring systems are in place
4. State-Specific Privacy Rights: Additional privacy rights and protections required by specific state laws (e.g., CCPA for California employees)
1. Schedule A - Data Retention Schedule: Detailed timeline for retention of different categories of employee data
2. Schedule B - Security Measures: Detailed description of technical and organizational security measures implemented to protect employee data
3. Schedule C - State-Specific Disclosures: Additional disclosures and requirements mandated by specific state privacy laws
4. Schedule D - Third-Party Recipients: List of categories of third parties with whom employee data may be shared
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