Privacy Disclosure Notice

Privacy Disclosure Notice Template for United States

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Key Requirements PROMPT example:

"I need a Privacy Disclosure Notice for my new e-commerce website that will launch in March 2025, compliant with CCPA and other U.S. state privacy laws, with specific sections on international data transfers as we'll be serving customers globally."

Document background

The Privacy Disclosure Notice has become increasingly important due to evolving privacy regulations and growing consumer awareness about data protection rights. This document is required when organizations collect, process, or store personal information of individuals in the United States. It must address requirements from various federal laws (such as GLBA, HIPAA) and state-specific regulations (such as CCPA, CPRA). The Privacy Disclosure Notice should be regularly updated to reflect changes in data practices and regulatory requirements, serving as both a compliance tool and a trust-building mechanism with consumers.

Suggested Sections

1. Introduction: Entity collecting data and scope of notice

2. Information We Collect: Categories of personal information collected, including types of data and collection methods

3. How We Use Your Information: Purposes for which personal information is processed and legal bases for processing

4. Information Sharing and Disclosure: Third parties with whom information is shared and circumstances of sharing

5. Your Rights and Choices: Individual privacy rights and detailed instructions on how to exercise them

6. Data Security: Measures taken to protect personal information and breach notification procedures

7. Contact Information: How to reach the organization with privacy questions or concerns

Optional Sections

1. International Data Transfers: Details about cross-border data transfers and safeguards implemented for international data processing

2. Children's Privacy: Special provisions for collecting and handling children's data under COPPA requirements

3. California Privacy Rights: Specific rights and disclosures for California residents under CCPA/CPRA

4. Cookie Policy: Details about website tracking technologies, including types of cookies and user controls

5. State-Specific Privacy Rights: Additional privacy rights for residents of Virginia, Colorado, Utah, and Connecticut

Suggested Schedules

1. Schedule A - Categories of Personal Information: Comprehensive list of all data elements collected, categorized by type and source

2. Schedule B - Third Party Recipients: Detailed list of third parties with whom data is shared, including categories and purposes

3. Schedule C - State-Specific Disclosures: Additional privacy notices and requirements mandated by specific state laws

4. Schedule D - Cookie List: Technical specifications of cookies used, including names, purposes, and retention periods

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Personal Information

Aggregate Information

Clauses

Relevant Industries

E-commerce
Healthcare
Financial Services
Technology
Education

Relevant Teams

Legal
Compliance
Information Technology
Marketing
Customer Service
Data Governance

Relevant Roles

Chief Privacy Officer
Data Protection Officer
General Counsel
Compliance Manager
Information Security Manager

Industries

GLBA: Gramm-Leach-Bliley Act - Federal law that requires financial institutions to explain their information-sharing practices to customers and protect sensitive data

HIPAA: Health Insurance Portability and Accountability Act - Federal law that creates national standards to protect sensitive patient health information

COPPA: Children's Online Privacy Protection Act - Federal law that imposes requirements on operators of websites or online services directed to children under 13 years of age

FCRA: Fair Credit Reporting Act - Federal law that regulates the collection, dissemination, and use of consumer credit information

FTC Act: Federal Trade Commission Act - Prohibits deceptive or unfair practices in privacy and data security matters

CCPA: California Consumer Privacy Act - Comprehensive state privacy law giving California residents rights over their personal information

VCDPA: Virginia Consumer Data Protection Act - State privacy law providing Virginia residents with rights regarding their personal data

CPA: Colorado Privacy Act - State privacy law establishing requirements for data protection and consumer privacy rights in Colorado

UCPA: Utah Consumer Privacy Act - State privacy law providing Utah consumers with rights regarding their personal data

CTDPA: Connecticut Data Privacy Act - State privacy law establishing privacy rights for Connecticut residents

FERPA: Family Educational Rights and Privacy Act - Federal law that protects the privacy of student education records

TCPA: Telephone Consumer Protection Act - Federal law restricting telemarketing calls and the use of automated systems to contact consumers

CAN-SPAM Act: Law setting rules for commercial email practices and giving recipients the right to stop unwanted email marketing

GDPR: General Data Protection Regulation - EU regulation on data protection and privacy applicable when handling EU resident data

PIPEDA: Personal Information Protection and Electronic Documents Act - Canadian federal privacy law governing private-sector organizations' handling of personal information

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Let's create your Privacy Disclosure Notice

Authors

Alex Denne

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