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Personal Data Notice Template for United States

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Key Requirements PROMPT example:

Personal Data Notice

"Need a Personal Data Notice for my new online marketplace launching in March 2025, which will collect customer data across all US states and process payment information for retail transactions."

Document background
The Personal Data Notice has become increasingly important due to evolving privacy regulations across the United States. Organizations must provide clear, accessible information about their data handling practices to comply with various state and federal requirements. This document serves as a transparent disclosure of how personal information is collected, processed, and protected, while also informing individuals of their rights regarding their data. The notice must be regularly updated to reflect changes in privacy laws and organizational practices.
Suggested Sections

1. Introduction: Identifies the organization and purpose of the notice

2. Types of Data Collected: Lists categories of personal information collected

3. Purpose of Collection: Explains why data is collected and how it will be used

4. Data Sharing Practices: Describes third parties with whom data is shared

5. Data Security Measures: Outlines protection measures for personal data

6. Individual Rights: Lists rights regarding personal data access and control

7. Contact Information: Details for privacy-related inquiries

Optional Sections

1. International Data Transfers: Required if data is transferred outside the US

2. Children's Privacy: Required if collecting data from minors under 13

3. Financial Information Handling: Required if processing financial data under GLBA

4. Healthcare Information: Required if processing medical data under HIPAA

Suggested Schedules

1. Categories of Personal Data: Detailed list of data types collected and processed

2. Third-Party Recipients: Comprehensive list of data processors and other recipients

3. Technical Security Measures: Detailed security protocols and measures implemented

4. State-Specific Disclosures: Additional notices required by specific state privacy laws (CCPA, VCDPA, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses


























Industries

FTC Act: Federal Trade Commission Act - Section 5 covers unfair or deceptive practices in privacy and data protection

GLBA: Gramm-Leach-Bliley Act - Regulates the collection, use, and disclosure of financial information

HIPAA: Health Insurance Portability and Accountability Act - Governs the protection of medical and health information

COPPA: Children's Online Privacy Protection Act - Regulates the collection and use of personal information from children under 13

CCPA/CPRA: California Consumer Privacy Act and California Privacy Rights Act - Comprehensive state privacy laws applying to businesses meeting certain thresholds

VCDPA: Virginia Consumer Data Protection Act - State-specific privacy law providing rights to Virginia residents

CPA: Colorado Privacy Act - State-specific privacy law providing rights to Colorado residents

UCPA: Utah Consumer Privacy Act - State-specific privacy law providing rights to Utah residents

CTDPA: Connecticut Data Privacy Act - State-specific privacy law providing rights to Connecticut residents

PCI DSS: Payment Card Industry Data Security Standard - Security requirements for organizations handling credit card data

GDPR Considerations: General Data Protection Regulation - Must be considered if handling data of EU residents, even for US-based operations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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