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External Privacy Notice

External Privacy Notice Template for United States

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Key Requirements PROMPT example:

External Privacy Notice

"I need an External Privacy Notice for my US-based e-commerce startup that sells handmade crafts globally, with specific attention to CCPA compliance and international data transfers, to be implemented by March 2025."

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Document background
The External Privacy Notice is a fundamental document required for any organization collecting personal data in the United States. It serves as a comprehensive disclosure of an organization's data processing activities, ensuring compliance with various U.S. privacy regulations including federal laws, state-specific requirements (such as CCPA), and industry-specific regulations. This document is essential for maintaining transparency with data subjects and demonstrating regulatory compliance. Organizations must maintain and regularly update their External Privacy Notice to reflect changes in their data processing practices or applicable regulations.
Suggested Sections

1. Introduction: Identifies the organization and scope of the privacy notice

2. Information We Collect: Details of personal data collected, including categories and methods of collection

3. How We Use Your Information: Purposes and legal bases for processing personal data

4. Information Sharing and Disclosure: Details about third parties with whom data is shared

5. Your Rights and Choices: Description of user rights regarding their personal data

6. Data Security: Measures taken to protect personal data

7. Contact Information: How to reach the organization regarding privacy concerns

8. Updates to This Notice: How changes to the privacy notice will be communicated

Optional Sections

1. International Data Transfers: Required if data is transferred outside the US

2. Children's Privacy: COPPA compliance information for services that might be used by children under 13

3. California Privacy Rights: CCPA/CPRA specific rights and disclosures for serving California residents

4. Cookie Policy: Details about website tracking technologies when using cookies or similar tracking methods

5. Special Categories of Data: Treatment of sensitive personal information such as health or biometric data

Suggested Schedules

1. Cookie List: Detailed list of cookies used and their purposes

2. Third-Party Processors: List of data processors and their roles

3. State-Specific Privacy Rights: Detailed information about state-specific privacy rights and procedures

4. Technical and Organizational Measures: Detailed security measures implemented to protect data

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Clauses



























Industries

FTC Act Section 5: Federal Trade Commission Act regarding unfair or deceptive practices in privacy and data protection

COPPA: Children's Online Privacy Protection Act - Federal law protecting privacy of children under 13

GLBA: Gramm-Leach-Bliley Act - Federal regulation for financial institutions' handling of personal information

HIPAA: Health Insurance Portability and Accountability Act - Federal law protecting medical information privacy

CCPA/CPRA: California Consumer Privacy Act/California Privacy Rights Act - Comprehensive state privacy laws for California residents

VCDPA: Virginia Consumer Data Protection Act - Comprehensive privacy law for Virginia residents

CPA: Colorado Privacy Act - Comprehensive privacy law for Colorado residents

UCPA: Utah Consumer Privacy Act - Comprehensive privacy law for Utah residents

CTDPA: Connecticut Data Privacy Act - Comprehensive privacy law for Connecticut residents

CAN-SPAM Act: Federal law setting rules for commercial email practices and messages

FCRA: Fair Credit Reporting Act - Federal law regulating the collection and use of consumer credit information

FERPA: Family Educational Rights and Privacy Act - Federal law protecting privacy of student education records

GDPR Compliance: General Data Protection Regulation - EU privacy law that may apply if serving EU residents

PIPEDA Compliance: Personal Information Protection and Electronic Documents Act - Canadian privacy law that may apply if serving Canadian residents

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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