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Rental Maintenance Agreement
"I need a Rental Maintenance Agreement for my property management company that manages 15 residential properties in Sydney, with specific provisions for 24/7 emergency maintenance services and quarterly preventative maintenance inspections, to commence from March 1, 2025."
1. Parties: Identifies and provides full details of all parties to the agreement, including the property owner/landlord, property manager (if applicable), and maintenance service provider
2. Background: Outlines the context of the agreement, including the property details and the purpose of engaging maintenance services
3. Definitions: Defines key terms used throughout the agreement to ensure clear interpretation
4. Scope of Services: Details the specific maintenance services to be provided, including regular maintenance, repairs, and emergency services
5. Term and Renewal: Specifies the duration of the agreement and conditions for renewal or extension
6. Service Standards: Establishes the required quality standards, response times, and performance metrics for maintenance services
7. Fees and Payment Terms: Outlines the fee structure, payment schedule, and invoicing requirements
8. Access and Security: Details procedures for accessing the property and handling security measures
9. Maintenance Provider Obligations: Lists the responsibilities and obligations of the maintenance service provider
10. Property Owner Obligations: Specifies the responsibilities and obligations of the property owner
11. Insurance and Liability: Details required insurance coverage and allocation of liability between parties
12. Termination: Outlines conditions and procedures for terminating the agreement
13. Dispute Resolution: Establishes procedures for resolving disputes between parties
14. General Provisions: Includes standard legal clauses such as governing law, notices, and assignment
1. Emergency Services: Additional section for properties requiring 24/7 emergency maintenance services
2. Specialized Equipment: Section for properties with specific equipment requiring specialized maintenance
3. Multiple Property Provisions: Additional terms for agreements covering multiple properties
4. Subcontractor Requirements: Specific provisions for when maintenance provider will use subcontractors
5. Environmental Standards: Additional requirements for properties with specific environmental certifications or requirements
6. Body Corporate Interface: Required for properties within strata or community title schemes
7. Reporting Requirements: Optional detailed reporting and documentation requirements for larger properties
8. Warranty Services: Specific provisions for handling maintenance of items under manufacturer warranty
1. Schedule A - Property Details: Detailed description of the property/properties covered by the agreement
2. Schedule B - Maintenance Schedule: Comprehensive list of regular maintenance tasks and their frequencies
3. Schedule C - Fee Schedule: Detailed breakdown of fees for different types of services and call-out charges
4. Schedule D - Service Level Requirements: Specific response times and performance metrics for different types of maintenance issues
5. Schedule E - Equipment Register: List of major equipment and assets covered under the maintenance agreement
6. Schedule F - Contact Details: List of key contacts for both parties, including after-hours emergency contacts
7. Appendix 1 - Maintenance Request Procedures: Detailed procedures for submitting and handling maintenance requests
8. Appendix 2 - Compliance Certificates: Copies of relevant licenses, insurance certificates, and compliance documents
Authors
Real Estate
Property Management
Facilities Management
Building Maintenance
Construction Services
Commercial Property
Residential Property
Strata Management
Property Development
Building Services
Property Management
Facilities
Operations
Maintenance
Legal
Procurement
Compliance
Asset Management
Contract Administration
Risk Management
Property Manager
Facility Manager
Maintenance Coordinator
Real Estate Agent
Building Manager
Operations Manager
Contract Administrator
Strata Manager
Asset Manager
Maintenance Supervisor
Property Owner
Maintenance Contractor
Compliance Officer
Procurement Manager
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