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Shared Maintenance Agreement
"I need a Shared Maintenance Agreement for a mixed-use building in Sydney with retail spaces on ground floor and residential apartments above, where maintenance costs will be split between the retail tenants (30%) and residential owners (70%), to commence from March 2025."
1. Parties: Identifies and provides full details of all parties to the agreement
2. Background: Explains the context of the agreement and the shared property or facilities subject to maintenance
3. Definitions: Defines key terms used throughout the agreement
4. Scope of Agreement: Outlines what is covered under the maintenance agreement and any specific exclusions
5. Maintenance Obligations: Details the specific maintenance responsibilities of each party
6. Cost Sharing: Specifies how maintenance costs will be divided between parties
7. Payment Terms: Sets out the payment procedures, timing, and handling of invoices
8. Standard of Maintenance: Establishes the required quality and standards for maintenance work
9. Access Rights: Defines when and how parties can access areas for maintenance purposes
10. Emergency Procedures: Outlines processes for handling emergency maintenance issues
11. Insurance Requirements: Specifies required insurance coverage for maintenance activities
12. Dispute Resolution: Details the process for resolving maintenance-related disputes
13. Term and Termination: Specifies the duration of the agreement and conditions for termination
14. General Provisions: Contains standard legal clauses including governing law, notices, and amendments
1. Special Facilities: Additional provisions for maintaining specific facilities like pools, gyms, or specialized equipment
2. Contractor Management: Procedures for selecting, engaging, and managing maintenance contractors
3. Environmental Requirements: Special provisions for environmentally sensitive maintenance practices
4. Capital Improvements: Procedures for handling major upgrades or improvements beyond regular maintenance
5. Utility Sharing: Provisions for shared utility maintenance and costs if applicable
6. Committee Structure: Establishment of a maintenance committee for larger shared facilities
7. Reporting Requirements: Specific requirements for maintenance reporting and documentation
8. Reserve Fund: Provisions for establishing and managing a maintenance reserve fund
1. Schedule A - Property Description: Detailed description of the shared property and maintenance areas
2. Schedule B - Maintenance Specifications: Detailed maintenance requirements and standards for different areas/items
3. Schedule C - Cost Allocation: Detailed breakdown of how different maintenance costs are allocated
4. Schedule D - Maintenance Schedule: Timeline and frequency of regular maintenance tasks
5. Schedule E - Approved Contractors: List of pre-approved maintenance contractors and their scope of work
6. Schedule F - Contact Information: Emergency contacts and key personnel for maintenance issues
7. Appendix 1 - Maintenance Log Template: Standard format for recording maintenance activities
8. Appendix 2 - Incident Report Form: Template for reporting maintenance-related incidents
Authors
Real Estate
Commercial Property
Residential Property
Industrial
Retail
Healthcare
Education
Hospitality
Office Management
Manufacturing
Logistics
Mixed-Use Development
Facilities Management
Property Management
Operations
Asset Management
Building Services
Maintenance
Contract Administration
Legal
Real Estate
Project Management
Facility Manager
Property Manager
Building Manager
Operations Director
Maintenance Supervisor
Asset Manager
Strata Manager
Real Estate Manager
Site Manager
Operations Manager
Contract Administrator
Property Services Coordinator
Maintenance Planner
Building Services Manager
Facilities Coordinator
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