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Building Maintenance Agreement
"I need a Building Maintenance Agreement for a 20-story commercial office building in Sydney, focusing on HVAC and electrical systems maintenance, with specific provisions for 24/7 emergency response and sustainability requirements."
1. Parties: Identifies and provides full details of the building owner/manager and the maintenance contractor
2. Background: Outlines the context of the agreement, including the building details and the parties' intentions
3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation principles
4. Scope of Services: Details the maintenance services to be provided, including regular maintenance and reactive maintenance
5. Contractor's Obligations: Specifies the contractor's responsibilities, standards of work, and compliance requirements
6. Client's Obligations: Outlines the building owner's responsibilities, including access, information provision, and cooperation
7. Term and Commencement: Specifies the duration of the agreement and start date
8. Fees and Payment: Details the payment terms, rates, invoicing process, and payment schedule
9. Work Health and Safety: Establishes safety requirements, procedures, and responsibilities
10. Insurance and Liability: Specifies required insurance coverage and liability allocation between parties
11. Termination: Sets out circumstances and procedures for ending the agreement
12. Dispute Resolution: Establishes procedures for handling disputes between parties
13. General Provisions: Includes standard contract clauses such as notices, governing law, and entire agreement
1. Performance Standards and KPIs: Include when specific performance metrics and service levels need to be measured and maintained
2. Emergency Response: Include for buildings requiring 24/7 emergency maintenance services
3. Environmental Requirements: Include when specific environmental standards or green building requirements apply
4. Security Requirements: Include for buildings with specific security protocols or sensitive areas
5. Subcontracting: Include when the contractor may need to engage subcontractors
6. Asset Management: Include when the contractor is responsible for maintaining an asset register or management system
7. Training and Certification: Include when specific qualifications or ongoing training requirements apply
1. Schedule 1 - Building Details: Detailed description of the building(s) and areas covered by the maintenance agreement
2. Schedule 2 - Scope of Works: Detailed breakdown of maintenance tasks, frequencies, and specifications
3. Schedule 3 - Fee Schedule: Detailed pricing, rates, and payment terms including any escalation provisions
4. Schedule 4 - Service Levels: Specific performance standards, response times, and KPIs
5. Schedule 5 - Equipment Register: List of equipment and assets covered by the maintenance agreement
6. Schedule 6 - Maintenance Schedule: Timing and frequency of regular maintenance tasks
7. Schedule 7 - Forms and Reports: Templates for maintenance reports, incident reports, and other required documentation
8. Appendix A - Safety Procedures: Detailed safety protocols and procedures
9. Appendix B - Insurance Requirements: Specific insurance types and coverage levels required
Authors
Commercial Real Estate
Residential Property
Industrial Property
Healthcare Facilities
Educational Institutions
Retail
Hospitality
Government Buildings
Manufacturing
Data Centers
Office Buildings
Mixed-Use Developments
Facilities Management
Operations
Property Management
Procurement
Legal
Risk and Compliance
Asset Management
Building Services
Maintenance
Contract Administration
Technical Services
Facility Manager
Property Manager
Building Manager
Maintenance Supervisor
Operations Manager
Contract Manager
Chief Operating Officer
Real Estate Manager
Asset Manager
Building Services Manager
Procurement Manager
Risk Manager
Compliance Officer
Technical Services Manager
Strata Manager
Building Superintendent
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