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Building Maintenance Agreement Template for Australia

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Key Requirements PROMPT example:

Building Maintenance Agreement

"I need a Building Maintenance Agreement for a 20-story commercial office building in Sydney, focusing on HVAC and electrical systems maintenance, with specific provisions for 24/7 emergency response and sustainability requirements."

Document background
The Building Maintenance Agreement is essential for property owners and maintenance contractors operating in Australia who need to establish a clear framework for ongoing building maintenance services. This document is typically used when engaging professional maintenance services for commercial, residential, or industrial properties, ensuring compliance with Australian building codes, work health and safety regulations, and relevant state-specific legislation. The agreement covers critical aspects such as scope of services, performance standards, payment terms, and risk allocation, while incorporating specific requirements for different property types and maintenance needs. It's particularly important for protecting both parties' interests and ensuring clear accountability in the maintenance relationship.
Suggested Sections

1. Parties: Identifies and provides full details of the building owner/manager and the maintenance contractor

2. Background: Outlines the context of the agreement, including the building details and the parties' intentions

3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation principles

4. Scope of Services: Details the maintenance services to be provided, including regular maintenance and reactive maintenance

5. Contractor's Obligations: Specifies the contractor's responsibilities, standards of work, and compliance requirements

6. Client's Obligations: Outlines the building owner's responsibilities, including access, information provision, and cooperation

7. Term and Commencement: Specifies the duration of the agreement and start date

8. Fees and Payment: Details the payment terms, rates, invoicing process, and payment schedule

9. Work Health and Safety: Establishes safety requirements, procedures, and responsibilities

10. Insurance and Liability: Specifies required insurance coverage and liability allocation between parties

11. Termination: Sets out circumstances and procedures for ending the agreement

12. Dispute Resolution: Establishes procedures for handling disputes between parties

13. General Provisions: Includes standard contract clauses such as notices, governing law, and entire agreement

Optional Sections

1. Performance Standards and KPIs: Include when specific performance metrics and service levels need to be measured and maintained

2. Emergency Response: Include for buildings requiring 24/7 emergency maintenance services

3. Environmental Requirements: Include when specific environmental standards or green building requirements apply

4. Security Requirements: Include for buildings with specific security protocols or sensitive areas

5. Subcontracting: Include when the contractor may need to engage subcontractors

6. Asset Management: Include when the contractor is responsible for maintaining an asset register or management system

7. Training and Certification: Include when specific qualifications or ongoing training requirements apply

Suggested Schedules

1. Schedule 1 - Building Details: Detailed description of the building(s) and areas covered by the maintenance agreement

2. Schedule 2 - Scope of Works: Detailed breakdown of maintenance tasks, frequencies, and specifications

3. Schedule 3 - Fee Schedule: Detailed pricing, rates, and payment terms including any escalation provisions

4. Schedule 4 - Service Levels: Specific performance standards, response times, and KPIs

5. Schedule 5 - Equipment Register: List of equipment and assets covered by the maintenance agreement

6. Schedule 6 - Maintenance Schedule: Timing and frequency of regular maintenance tasks

7. Schedule 7 - Forms and Reports: Templates for maintenance reports, incident reports, and other required documentation

8. Appendix A - Safety Procedures: Detailed safety protocols and procedures

9. Appendix B - Insurance Requirements: Specific insurance types and coverage levels required

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














































Clauses

































Relevant Industries

Commercial Real Estate

Residential Property

Industrial Property

Healthcare Facilities

Educational Institutions

Retail

Hospitality

Government Buildings

Manufacturing

Data Centers

Office Buildings

Mixed-Use Developments

Relevant Teams

Facilities Management

Operations

Property Management

Procurement

Legal

Risk and Compliance

Asset Management

Building Services

Maintenance

Contract Administration

Technical Services

Relevant Roles

Facility Manager

Property Manager

Building Manager

Maintenance Supervisor

Operations Manager

Contract Manager

Chief Operating Officer

Real Estate Manager

Asset Manager

Building Services Manager

Procurement Manager

Risk Manager

Compliance Officer

Technical Services Manager

Strata Manager

Building Superintendent

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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