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Executive Offer Letter Template for Canada

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Key Requirements PROMPT example:

Executive Offer Letter

"I need an Executive Offer Letter for a Chief Technology Officer position at our Vancouver-based SaaS company, including provisions for stock options representing 2% of company equity and remote work flexibility starting March 1, 2025."

Document background
The Executive Offer Letter is a crucial document used when hiring senior leadership positions in Canadian organizations. It represents the formal offer of employment and, upon acceptance, becomes a binding employment agreement. This document should be tailored to comply with the relevant provincial employment standards and federal regulations while addressing executive-specific considerations such as complex compensation structures, equity participation, and senior-level benefits. The Executive Offer Letter typically serves as the primary employment agreement for senior positions and must carefully balance the interests of both the hiring organization and the incoming executive while ensuring all terms are enforceable under Canadian law. It's particularly important to include clear terms regarding compensation, termination, confidentiality, and any post-employment restrictions.
Suggested Sections

1. Opening and Introduction: Company letterhead, date, executive's name and address, and welcoming statement

2. Position and Duties: Job title, role description, reporting relationship, and key responsibilities

3. Start Date and Location: Proposed commencement date and primary work location

4. Base Compensation: Annual base salary and payment frequency

5. Variable Compensation: Bonus structure, targets, and payment terms

6. Benefits and Perquisites: Standard executive benefits package including health, dental, life insurance, and other executive perks

7. Equity Compensation: Stock options, RSUs, or other equity-based compensation details

8. Vacation and Time Off: Annual vacation entitlement and other paid time off policies

9. Termination Provisions: Notice periods, severance terms, and conditions for termination with/without cause

10. Confidentiality: Basic confidentiality obligations

11. Acceptance and Signing: Signature blocks, acceptance deadline, and return instructions

Optional Sections

1. Probationary Period: Include if the company requires a probationary period for executives

2. Work Permit/Immigration: Include if the executive requires immigration support or work authorization

3. Non-Competition: Include detailed non-compete terms if not covered in a separate agreement

4. Non-Solicitation: Include detailed non-solicitation terms if not covered in a separate agreement

5. Relocation Assistance: Include if offering relocation support or allowance

6. Professional Development: Include if offering specific executive education or development opportunities

7. Board Positions: Include if the executive will serve on the company's board or if there are restrictions on outside board positions

8. Change of Control: Include specific provisions related to company sale or merger scenarios

Suggested Schedules

1. Schedule A - Detailed Compensation Plan: Comprehensive breakdown of all compensation elements including bonus calculations and equity vesting schedules

2. Schedule B - Executive Benefits Summary: Detailed description of executive benefits package and perquisites

3. Schedule C - Confidentiality Agreement: Detailed confidentiality and intellectual property protection agreement

4. Schedule D - Restrictive Covenants: Detailed non-competition and non-solicitation provisions

5. Schedule E - Duties and Responsibilities: Detailed description of executive role, responsibilities, and performance expectations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses

























Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Retail

Energy

Mining

Professional Services

Telecommunications

Real Estate

Consumer Goods

Transportation

Media and Entertainment

Education

Non-Profit

Relevant Teams

Human Resources

Legal

Executive Management

Board of Directors

Compensation and Benefits

Talent Acquisition

Corporate Governance

Finance

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Operating Officer

Chief Technology Officer

Chief Marketing Officer

Chief Human Resources Officer

Chief Legal Officer

Executive Vice President

Senior Vice President

Managing Director

Regional President

Division President

Executive Director

General Manager

Country Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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