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Internship Offer Letter Template for Canada

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Key Requirements PROMPT example:

Internship Offer Letter

"I need an Internship Offer Letter for a software development intern position starting March 2025, including remote work provisions and specific clauses about intellectual property protection for our Toronto-based tech startup."

Document background
The Internship Offer Letter is a crucial document used when extending a formal internship opportunity to a candidate in Canada. It serves as the primary document establishing the employment relationship and terms between an organization and an intern. This document must comply with Canadian federal labor laws and relevant provincial employment standards, including minimum wage requirements, working hours, and workplace safety regulations. The letter typically includes essential information such as position details, compensation, duration, working conditions, and supervisory relationships. It's particularly important for ensuring compliance with educational program requirements when the internship is part of academic studies, and for establishing clear expectations for both the employer and the intern. The document may need additional considerations for international students, including work permit requirements under Canadian immigration law.
Suggested Sections

1. Letterhead and Date: Company logo, address, and date of the offer

2. Recipient Address: Intern's full name and address

3. Greeting and Opening: Enthusiastic welcome and confirmation of the internship offer

4. Position and Department: Clear statement of the internship role and department

5. Start Date and Duration: Specific start date and length of the internship

6. Work Schedule: Expected working hours, days, and flexibility if applicable

7. Compensation: Salary/stipend information, payment schedule, and any applicable benefits

8. Supervisor Information: Name and title of the direct supervisor

9. Key Responsibilities: Brief overview of main duties and expectations

10. Conditions of Employment: Required documentation, background checks, or confidentiality requirements

11. Acceptance Instructions: How to accept the offer and deadline for response

12. Closing: Positive closing statement, signature block, and company representative details

Optional Sections

1. Relocation Information: Include when offering relocation assistance or if intern needs to relocate

2. Educational Requirements: Include when the internship is part of an educational program or requires specific ongoing academic requirements

3. Technology/Equipment Provisions: Include when providing specific tools, software, or equipment for the role

4. Remote Work Arrangements: Include when offering remote or hybrid working options

5. International Student Information: Include when hiring international students, addressing visa requirements

6. Project Details: Include when the internship involves specific projects or research work

7. Training Program: Include when there is a structured training or development program

8. Performance Review Process: Include when there are formal evaluation procedures or potential for permanent employment

Suggested Schedules

1. Job Description: Detailed outline of responsibilities and expectations

2. Confidentiality Agreement: Standard non-disclosure agreement if required

3. Company Policies: Relevant workplace policies and procedures

4. Benefits Summary: If applicable, details of any benefits offered to interns

5. Required Documentation Checklist: List of documents needed before starting the internship

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses





















Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Professional Services

Education

Non-Profit

Media and Entertainment

Retail

Construction

Engineering

Research and Development

Public Sector

Environmental Services

Telecommunications

Relevant Teams

Human Resources

Legal

Talent Acquisition

Recruitment

People Operations

Employee Relations

Compliance

Learning and Development

Relevant Roles

Human Resources Manager

Talent Acquisition Specialist

Legal Counsel

Department Manager

Hiring Manager

HR Director

Recruitment Coordinator

HR Business Partner

Employment Lawyer

HR Administrator

Program Coordinator

Internship Program Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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