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Tenant Maintenance Agreement Template for Canada

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Key Requirements PROMPT example:

Tenant Maintenance Agreement

"I need a Tenant Maintenance Agreement for a 20-unit apartment building in Ontario, with specific provisions for snow removal and HVAC maintenance, to be implemented by March 2025."

Document background
The Tenant Maintenance Agreement is essential for clearly defining and documenting the maintenance obligations between landlords and tenants in Canadian rental properties. This agreement, governed by federal and provincial legislation, supplements the main lease agreement by providing detailed specifications for property maintenance responsibilities, procedures for requesting and conducting repairs, emergency protocols, and cost allocations. The document is particularly crucial in jurisdictions where provincial tenancy acts require explicit documentation of maintenance obligations. A well-structured Tenant Maintenance Agreement helps prevent disputes, ensures proper property upkeep, and protects both parties' interests while maintaining compliance with local property standards and health and safety regulations.
Suggested Sections

1. Parties: Identification of the landlord/property manager and tenant(s), including full legal names and contact information

2. Background: Brief context about the property, existing lease agreement reference, and purpose of the maintenance agreement

3. Definitions: Key terms used throughout the agreement including 'maintenance', 'repairs', 'emergency repairs', 'regular wear and tear', etc.

4. Landlord's Maintenance Obligations: Detailed listing of the landlord's responsibilities for property maintenance, including structural elements, major systems, and common areas

5. Tenant's Maintenance Obligations: Specific responsibilities of the tenant for day-to-day maintenance, cleanliness, and minor repairs

6. Maintenance Request Procedures: Process for submitting, responding to, and tracking maintenance requests

7. Emergency Procedures: Definition of emergency situations and procedures for handling urgent maintenance issues

8. Access and Notice Requirements: Rules regarding landlord access for maintenance, required notice periods, and emergency access provisions

9. Costs and Responsibilities: Allocation of maintenance costs between parties and payment procedures

10. Reporting and Documentation: Requirements for documenting maintenance issues, repairs, and inspections

11. Non-Compliance and Remedies: Consequences of failing to meet maintenance obligations and available remedies

12. Term and Termination: Duration of the maintenance agreement and conditions for termination

13. Governing Law: Specification of applicable provincial laws and jurisdiction

Optional Sections

1. Pest Control: Specific provisions for pest prevention and treatment responsibilities, recommended for properties with historical pest issues

2. Specialized Equipment Maintenance: Required for properties with specific equipment like pools, elevators, or sophisticated HVAC systems

3. Seasonal Maintenance: Detailed requirements for seasonal maintenance tasks, particularly relevant in regions with extreme weather conditions

4. Green Building Requirements: Special maintenance provisions for environmentally certified buildings or eco-friendly features

5. Common Area Maintenance: Specific provisions for multi-unit properties with shared spaces

6. Waste Management: Detailed waste disposal and recycling requirements, particularly important in municipalities with strict waste management regulations

7. Insurance Requirements: Specific insurance obligations related to maintenance activities

8. Modification and Improvements: Procedures for tenant-requested property modifications or improvements

Suggested Schedules

1. Schedule A - Property Description: Detailed description of the property and included equipment/fixtures covered by the maintenance agreement

2. Schedule B - Maintenance Checklist: Comprehensive checklist of regular maintenance tasks and their frequency

3. Schedule C - Emergency Contact List: List of emergency contacts including after-hours maintenance services and essential utilities

4. Schedule D - Maintenance Request Form: Standard form for submitting maintenance requests

5. Schedule E - Inspection Report Template: Template for conducting and documenting regular maintenance inspections

6. Schedule F - Cost Schedule: Breakdown of maintenance costs and responsibility allocation between parties

7. Appendix 1 - Local By-law Requirements: Summary of relevant municipal maintenance requirements and standards

8. Appendix 2 - Manufacturer Warranties: Copies of relevant warranty documents for major appliances and systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Real Estate

Multi-family Housing

Student Housing

Senior Living

Retail Property

Office Space

Industrial Property

Mixed-use Development

Relevant Teams

Legal

Property Management

Operations

Maintenance

Facility Management

Compliance

Risk Management

Asset Management

Tenant Relations

Administrative Services

Relevant Roles

Property Manager

Facility Manager

Maintenance Supervisor

Real Estate Manager

Legal Counsel

Leasing Manager

Operations Manager

Asset Manager

Building Superintendent

Property Administrator

Compliance Officer

Maintenance Coordinator

Real Estate Administrator

Tenant Relations Manager

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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