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Tenant Maintenance Agreement
"I need a Tenant Maintenance Agreement for a 20-unit apartment building in Ontario, with specific provisions for snow removal and HVAC maintenance, to be implemented by March 2025."
1. Parties: Identification of the landlord/property manager and tenant(s), including full legal names and contact information
2. Background: Brief context about the property, existing lease agreement reference, and purpose of the maintenance agreement
3. Definitions: Key terms used throughout the agreement including 'maintenance', 'repairs', 'emergency repairs', 'regular wear and tear', etc.
4. Landlord's Maintenance Obligations: Detailed listing of the landlord's responsibilities for property maintenance, including structural elements, major systems, and common areas
5. Tenant's Maintenance Obligations: Specific responsibilities of the tenant for day-to-day maintenance, cleanliness, and minor repairs
6. Maintenance Request Procedures: Process for submitting, responding to, and tracking maintenance requests
7. Emergency Procedures: Definition of emergency situations and procedures for handling urgent maintenance issues
8. Access and Notice Requirements: Rules regarding landlord access for maintenance, required notice periods, and emergency access provisions
9. Costs and Responsibilities: Allocation of maintenance costs between parties and payment procedures
10. Reporting and Documentation: Requirements for documenting maintenance issues, repairs, and inspections
11. Non-Compliance and Remedies: Consequences of failing to meet maintenance obligations and available remedies
12. Term and Termination: Duration of the maintenance agreement and conditions for termination
13. Governing Law: Specification of applicable provincial laws and jurisdiction
1. Pest Control: Specific provisions for pest prevention and treatment responsibilities, recommended for properties with historical pest issues
2. Specialized Equipment Maintenance: Required for properties with specific equipment like pools, elevators, or sophisticated HVAC systems
3. Seasonal Maintenance: Detailed requirements for seasonal maintenance tasks, particularly relevant in regions with extreme weather conditions
4. Green Building Requirements: Special maintenance provisions for environmentally certified buildings or eco-friendly features
5. Common Area Maintenance: Specific provisions for multi-unit properties with shared spaces
6. Waste Management: Detailed waste disposal and recycling requirements, particularly important in municipalities with strict waste management regulations
7. Insurance Requirements: Specific insurance obligations related to maintenance activities
8. Modification and Improvements: Procedures for tenant-requested property modifications or improvements
1. Schedule A - Property Description: Detailed description of the property and included equipment/fixtures covered by the maintenance agreement
2. Schedule B - Maintenance Checklist: Comprehensive checklist of regular maintenance tasks and their frequency
3. Schedule C - Emergency Contact List: List of emergency contacts including after-hours maintenance services and essential utilities
4. Schedule D - Maintenance Request Form: Standard form for submitting maintenance requests
5. Schedule E - Inspection Report Template: Template for conducting and documenting regular maintenance inspections
6. Schedule F - Cost Schedule: Breakdown of maintenance costs and responsibility allocation between parties
7. Appendix 1 - Local By-law Requirements: Summary of relevant municipal maintenance requirements and standards
8. Appendix 2 - Manufacturer Warranties: Copies of relevant warranty documents for major appliances and systems
Authors
Real Estate
Property Management
Residential Housing
Commercial Real Estate
Multi-family Housing
Student Housing
Senior Living
Retail Property
Office Space
Industrial Property
Mixed-use Development
Legal
Property Management
Operations
Maintenance
Facility Management
Compliance
Risk Management
Asset Management
Tenant Relations
Administrative Services
Property Manager
Facility Manager
Maintenance Supervisor
Real Estate Manager
Legal Counsel
Leasing Manager
Operations Manager
Asset Manager
Building Superintendent
Property Administrator
Compliance Officer
Maintenance Coordinator
Real Estate Administrator
Tenant Relations Manager
Risk Manager
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