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Tenant Maintenance Agreement
"I need a Tenant Maintenance Agreement for a commercial office space in Bangalore's tech park, where the tenant will share maintenance costs with other occupants and be responsible for internal office maintenance while the landlord handles common areas and external maintenance, starting from March 2025."
1. Parties: Details of the landlord/property owner and tenant, including their legal names, addresses, and contact information
2. Background: Context of the agreement, reference to the main lease agreement, and purpose of this maintenance agreement
3. Definitions: Key terms used throughout the agreement including 'maintenance', 'repairs', 'common areas', 'emergency repairs', etc.
4. Scope of Agreement: Overall scope of maintenance services and areas covered under the agreement
5. Landlord's Maintenance Obligations: Detailed list of maintenance responsibilities of the landlord, including structural repairs, major systems, etc.
6. Tenant's Maintenance Obligations: Specific maintenance duties of the tenant, including day-to-day upkeep, minor repairs, etc.
7. Cost Allocation: Distribution of maintenance costs between parties, including regular maintenance charges and extraordinary repairs
8. Maintenance Standards: Required standards of maintenance and cleanliness for the property
9. Inspection and Access: Rights and procedures for property inspection and access for maintenance purposes
10. Emergency Repairs: Procedures for handling emergency maintenance issues and repairs
11. Notice Requirements: Timeframes and procedures for maintenance-related notices between parties
12. Term and Termination: Duration of the maintenance agreement and conditions for termination
13. Dispute Resolution: Process for resolving maintenance-related disputes between parties
14. General Provisions: Standard contract clauses including governing law, amendments, notices, etc.
1. Common Area Maintenance: For properties with shared facilities, detailing maintenance responsibilities for common areas
2. Utilities and Services: When utilities maintenance is included, specifying responsibilities for utility systems
3. Green Building Compliance: For properties with environmental certifications, specifying special maintenance requirements
4. Security System Maintenance: For properties with security systems, detailing maintenance responsibilities
5. Swimming Pool/Gym Maintenance: For properties with recreational facilities, specifying maintenance requirements
6. Pest Control: When pest control is a significant concern, detailing responsibilities and procedures
7. Garden/Landscape Maintenance: For properties with gardens or landscaping, specifying maintenance requirements
8. Parking Area Maintenance: For properties with dedicated parking areas, detailing maintenance responsibilities
1. Schedule A - Property Details: Detailed description of the property and areas covered under maintenance
2. Schedule B - Maintenance Charges: Breakdown of maintenance charges, payment schedule, and calculation method
3. Schedule C - Maintenance Checklist: Detailed checklist of regular maintenance tasks and their frequency
4. Schedule D - Emergency Contact List: List of emergency contacts for various maintenance issues
5. Schedule E - Approved Contractors: List of approved maintenance contractors and service providers
6. Schedule F - Maintenance Request Form: Standard form for submitting maintenance requests
7. Appendix 1 - Property Condition Report: Detailed report of property condition at agreement commencement
8. Appendix 2 - Maintenance Standards Guidelines: Detailed guidelines for maintaining different aspects of the property
Authors
Real Estate
Residential Property
Commercial Property
Retail
Hospitality
Healthcare
Education
Industrial
Office Space
Mixed-Use Development
Legal
Property Management
Facilities Management
Operations
Asset Management
Tenant Relations
Maintenance
Compliance
Real Estate
Contract Administration
Property Manager
Facility Manager
Real Estate Manager
Legal Counsel
Property Administrator
Building Superintendent
Maintenance Supervisor
Operations Manager
Asset Manager
Leasing Manager
Property Owner
Real Estate Agent
Compliance Officer
Contract Administrator
Tenant Relations Manager
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