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Tenant Maintenance Agreement Template for India

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Key Requirements PROMPT example:

Tenant Maintenance Agreement

"I need a Tenant Maintenance Agreement for a commercial office space in Bangalore's tech park, where the tenant will share maintenance costs with other occupants and be responsible for internal office maintenance while the landlord handles common areas and external maintenance, starting from March 2025."

Document background
The Tenant Maintenance Agreement is a critical document used in the Indian real estate sector to establish clear guidelines and responsibilities for property maintenance between landlords and tenants. This agreement becomes necessary when leasing any residential or commercial property in India, as it helps prevent disputes by clearly defining maintenance obligations, cost allocations, and service standards. The document must comply with the Transfer of Property Act, 1882, relevant state-specific Rent Control Acts, and local municipal regulations. It typically supplements the main lease agreement and can be customized based on property type, location, and specific maintenance requirements. The agreement gains particular importance in the Indian context due to the complex nature of property maintenance responsibilities and the need to address specific local requirements such as society maintenance charges, municipal compliance, and standard operating procedures for different types of properties.
Suggested Sections

1. Parties: Details of the landlord/property owner and tenant, including their legal names, addresses, and contact information

2. Background: Context of the agreement, reference to the main lease agreement, and purpose of this maintenance agreement

3. Definitions: Key terms used throughout the agreement including 'maintenance', 'repairs', 'common areas', 'emergency repairs', etc.

4. Scope of Agreement: Overall scope of maintenance services and areas covered under the agreement

5. Landlord's Maintenance Obligations: Detailed list of maintenance responsibilities of the landlord, including structural repairs, major systems, etc.

6. Tenant's Maintenance Obligations: Specific maintenance duties of the tenant, including day-to-day upkeep, minor repairs, etc.

7. Cost Allocation: Distribution of maintenance costs between parties, including regular maintenance charges and extraordinary repairs

8. Maintenance Standards: Required standards of maintenance and cleanliness for the property

9. Inspection and Access: Rights and procedures for property inspection and access for maintenance purposes

10. Emergency Repairs: Procedures for handling emergency maintenance issues and repairs

11. Notice Requirements: Timeframes and procedures for maintenance-related notices between parties

12. Term and Termination: Duration of the maintenance agreement and conditions for termination

13. Dispute Resolution: Process for resolving maintenance-related disputes between parties

14. General Provisions: Standard contract clauses including governing law, amendments, notices, etc.

Optional Sections

1. Common Area Maintenance: For properties with shared facilities, detailing maintenance responsibilities for common areas

2. Utilities and Services: When utilities maintenance is included, specifying responsibilities for utility systems

3. Green Building Compliance: For properties with environmental certifications, specifying special maintenance requirements

4. Security System Maintenance: For properties with security systems, detailing maintenance responsibilities

5. Swimming Pool/Gym Maintenance: For properties with recreational facilities, specifying maintenance requirements

6. Pest Control: When pest control is a significant concern, detailing responsibilities and procedures

7. Garden/Landscape Maintenance: For properties with gardens or landscaping, specifying maintenance requirements

8. Parking Area Maintenance: For properties with dedicated parking areas, detailing maintenance responsibilities

Suggested Schedules

1. Schedule A - Property Details: Detailed description of the property and areas covered under maintenance

2. Schedule B - Maintenance Charges: Breakdown of maintenance charges, payment schedule, and calculation method

3. Schedule C - Maintenance Checklist: Detailed checklist of regular maintenance tasks and their frequency

4. Schedule D - Emergency Contact List: List of emergency contacts for various maintenance issues

5. Schedule E - Approved Contractors: List of approved maintenance contractors and service providers

6. Schedule F - Maintenance Request Form: Standard form for submitting maintenance requests

7. Appendix 1 - Property Condition Report: Detailed report of property condition at agreement commencement

8. Appendix 2 - Maintenance Standards Guidelines: Detailed guidelines for maintaining different aspects of the property

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Hospitality

Healthcare

Education

Industrial

Office Space

Mixed-Use Development

Relevant Teams

Legal

Property Management

Facilities Management

Operations

Asset Management

Tenant Relations

Maintenance

Compliance

Real Estate

Contract Administration

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Legal Counsel

Property Administrator

Building Superintendent

Maintenance Supervisor

Operations Manager

Asset Manager

Leasing Manager

Property Owner

Real Estate Agent

Compliance Officer

Contract Administrator

Tenant Relations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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