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Internship Job Offer Letter Template for Germany

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Key Requirements PROMPT example:

Internship Job Offer Letter

"I need an Internship Job Offer Letter for a mandatory university internship (Pflichtpraktikum) in our software development department, starting March 2025 for 6 months, with emphasis on remote work possibilities and student's university documentation requirements."

Document background
The Internship Job Offer Letter is a crucial document in the German employment context, used when companies wish to formally extend an internship opportunity to a candidate. It serves as both a welcome document and a legal record of the employment relationship, incorporating requirements from various German labor laws including the Berufsbildungsgesetz (Vocational Training Act) and Mindestlohngesetz (Minimum Wage Act). The document is particularly important as it needs to distinguish between mandatory internships (usually part of educational programs) and voluntary internships, which have different legal requirements, especially regarding compensation. This letter typically precedes the formal internship agreement and should include all essential terms of employment as required by German law, while maintaining a professional and welcoming tone appropriate for engaging with new talent.
Suggested Sections

1. Company Header: Company letterhead including full legal name, address, and contact information

2. Date and Address Block: Current date and intern's full contact information

3. Salutation: Professional greeting to the intern

4. Offer Introduction: Enthusiastic opening confirming the internship offer and position title

5. Position Details: Specific role, department, and supervisor information

6. Internship Type: Clear specification of whether this is a mandatory (Pflichtpraktikum) or voluntary (freiwilliges Praktikum) internship

7. Duration and Working Hours: Start date, end date, and weekly working hours

8. Compensation: Salary/stipend information, payment schedule, and any applicable minimum wage considerations

9. Main Responsibilities: Overview of key tasks and learning objectives

10. Basic Working Conditions: Location, working hours, break times, and vacation entitlement

11. Acceptance Terms: Instructions for accepting the offer and deadline for response

12. Closing: Professional closing with space for signatures from authorized company representative

Optional Sections

1. Benefits Package: Additional benefits such as travel allowance, meal subsidies, or other perks - include when offering supplementary benefits

2. Training Opportunities: Specific training programs or development opportunities - include for structured internship programs

3. Remote Work Provisions: Terms for any remote working arrangements - include if remote work is permitted

4. University Coordination: Details about coordination with educational institution - include for mandatory internships (Pflichtpraktikum)

5. Language Requirements: Specific language requirements or provisions - include for international interns or multilingual workplaces

6. Housing Support: Information about accommodation assistance - include if offering housing support

7. Insurance Information: Details about insurance coverage - include for international interns or specific insurance arrangements

Suggested Schedules

1. Confidentiality Agreement: Standard non-disclosure agreement for intern to sign

2. Code of Conduct: Company's code of conduct and workplace policies

3. Training Schedule: Detailed outline of any structured training program, if applicable

4. University Documentation: Required forms for mandatory internships (Pflichtpraktikum), if applicable

5. Health and Safety Guidelines: Workplace safety instructions and protocols as required by German law

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


























Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Professional Services

Media and Entertainment

Non-Profit

Public Sector

Research and Development

Energy

Telecommunications

Consumer Goods

Automotive

Relevant Teams

Human Resources

Legal

Compliance

Talent Acquisition

People Operations

Administration

Employee Relations

Relevant Roles

HR Manager

Talent Acquisition Specialist

Legal Counsel

HR Director

Recruiting Manager

HR Business Partner

Department Manager

Team Lead

HR Administrator

Legal Manager

Compliance Officer

HR Coordinator

Recruiting Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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