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Property Service Agreement Template for Germany

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Key Requirements PROMPT example:

Property Service Agreement

"I need a Property Service Agreement for a 10-story commercial office building in Munich, starting March 2025, covering comprehensive facility management including 24/7 security, cleaning, and technical maintenance, with specific provisions for energy efficiency monitoring and reporting."

Document background
The Property Service Agreement is essential for establishing a formal relationship between property owners/managers and service providers in Germany. This document is typically used when engaging professional services for property maintenance, management, or specialized facility services. It ensures compliance with German legal requirements, including the BGB (German Civil Code) and relevant property management regulations. The agreement covers crucial aspects such as service scope, performance standards, liability, insurance requirements, and payment terms. It's particularly important in commercial and residential property management, where clear service definitions and compliance with German property laws are essential. The document should be tailored to specific property types and service requirements while maintaining compliance with German legal frameworks for property services.
Suggested Sections

1. Parties: Identification of the service provider and property owner/manager, including full legal names, registration details, and addresses

2. Background: Context of the agreement, including property details and purpose of the service arrangement

3. Definitions: Key terms used throughout the agreement, including technical and legal terminology

4. Scope of Services: Detailed description of services to be provided, including regular and periodic maintenance tasks

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Service Provider's Obligations: Detailed responsibilities, performance standards, and compliance requirements

7. Client's Obligations: Property owner's responsibilities, including access provision and information sharing

8. Fees and Payment Terms: Service charges, payment schedule, invoicing procedures, and late payment consequences

9. Service Standards: Quality standards, performance metrics, and service level requirements

10. Insurance and Liability: Required insurance coverage and allocation of risks between parties

11. Confidentiality: Protection of confidential information and data protection requirements

12. Force Majeure: Circumstances excusing performance and related procedures

13. Governing Law and Jurisdiction: Confirmation of German law application and dispute resolution procedures

14. General Provisions: Standard clauses including notices, amendments, and severability

Optional Sections

1. Emergency Services: Additional provisions for emergency response services, used when 24/7 coverage is required

2. Specialized Equipment: Specific terms for use and maintenance of specialized equipment, included when service provider uses their own equipment

3. Subcontracting: Terms governing the use of subcontractors, included when subcontracting is permitted

4. Environmental Compliance: Special environmental requirements, included for properties with specific environmental concerns

5. Security Services: Additional terms for security services if included in scope

6. Staff Requirements: Specific staffing qualifications and requirements, included when specific expertise is needed

7. Property Access Protocols: Detailed access procedures, included for high-security or sensitive properties

8. Waste Management: Specific provisions for waste handling, included when waste management is part of services

Suggested Schedules

1. Schedule 1 - Service Specification: Detailed breakdown of all services to be provided, including frequency and standards

2. Schedule 2 - Fee Schedule: Detailed pricing structure, including base fees and additional service charges

3. Schedule 3 - Property Details: Comprehensive information about the property/properties covered by the agreement

4. Schedule 4 - Key Performance Indicators: Specific metrics for measuring service performance

5. Schedule 5 - Contact Details: List of key contacts and escalation procedures

6. Schedule 6 - Equipment Inventory: List of equipment provided by either party for service delivery

7. Appendix A - Required Forms: Standard forms for service requests, reporting, and documentation

8. Appendix B - Health and Safety Procedures: Specific health and safety requirements and procedures

9. Appendix C - Maintenance Schedules: Detailed maintenance planning and scheduling information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions











































Clauses





































Relevant Industries

Real Estate

Property Management

Facility Services

Commercial Real Estate

Residential Property

Building Maintenance

Property Development

Real Estate Investment

Hospitality

Retail

Office Management

Industrial Property

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Asset Management

Contract Administration

Real Estate

Maintenance

Risk Management

Procurement

Finance

Compliance

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Operations Director

Maintenance Supervisor

Building Services Manager

Legal Counsel

Contract Manager

Real Estate Director

Asset Manager

Property Services Coordinator

Facilities Operations Manager

Building Operations Manager

Real Estate Investment Manager

Property Services Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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