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Debt Collection Notice Template for England and Wales

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Key Requirements PROMPT example:

Debt Collection Notice

"I need a Debt Collection Notice for an unpaid invoice of £15,000 from a commercial client who has ignored previous reminders, with a final payment deadline of March 15, 2025, and I want to include the option of legal proceedings if payment isn't received."

Document background
The Debt Collection Notice is a crucial document in the debt recovery process under English and Welsh law. It is typically used when previous informal attempts to collect payment have been unsuccessful. The notice must adhere to strict regulatory requirements, including the Consumer Credit Act 1974 and FCA guidelines. It should clearly state the debt amount, payment terms, and deadline, while avoiding any harassment or unfair practices. The document serves both as a formal demand for payment and as potential evidence in future legal proceedings if the debt remains unpaid.
Suggested Sections

1. Creditor Details: Full legal name, contact information, and reference numbers of the creditor organization

2. Debtor Details: Full name, address, and any reference numbers for the debtor

3. Debt Information: Details of the original debt amount, current balance, interest rates, and account reference numbers

4. Payment Demand: Clear statement of the amount due and payment deadline

5. Payment Instructions: Available payment methods and detailed instructions for making payment

Optional Sections

1. Payment Plan Options: Details of installment payment options when the creditor is willing to accept payment in installments

2. Interest Statement: Information about continuing interest charges and how they are calculated

3. Legal Proceedings Warning: Notice about potential legal action if payment is not received by the specified deadline

4. Regulatory Compliance Statement: Additional statements required for compliance with specific regulations or industry codes

Suggested Schedules

1. Statement of Account: Detailed breakdown of the debt, including original amount, charges, interest, and any payments made

2. Original Agreement: Copy of the agreement or contract that led to the debt

3. Payment Slip: Pre-formatted slip containing payment details and reference numbers

4. Information Sheet: Standard form prescribed information about debt advice services and consumer rights

5. Interest Calculation Schedule: Detailed breakdown of how interest has been calculated and applied to the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























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Relevant Industries
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Consumer Credit Act 1974: Primary legislation governing consumer credit and debt collection practices, including licensing requirements and consumer protections.

Late Payment of Commercial Debts (Interest) Act 1998: Legislation that provides for statutory interest on late payments in commercial transactions.

Limitation Act 1980: Sets statutory time limits for bringing claims for debt recovery (generally 6 years for simple contracts).

Financial Services and Markets Act 2000: Establishes regulatory framework for financial services including debt collection activities.

Consumer Protection from Unfair Trading Regulations 2008: Prohibits unfair commercial practices and sets standards for business-to-consumer transactions.

Consumer Rights Act 2015: Consolidates consumer protection law and provides key rights for consumers in relation to goods and services.

Financial Services and Markets Act 2000 (Regulated Activities) Order 2001: Specifies which activities require FCA authorization, including certain debt collection activities.

Consumer Credit Information Requirements Regulations 2007: Details the information that must be provided to consumers in credit agreements and debt collection.

FCA Handbook - CONC: Consumer Credit sourcebook providing detailed rules and guidance for firms involved in credit-related activities.

Credit Services Association Code of Practice: Industry standards and best practices for debt collection agencies.

UK General Data Protection Regulation: Regulations governing the processing and handling of personal data in the UK post-Brexit.

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR.

Protection from Harassment Act 1997: Prohibits harassment in debt collection, including repeated contacts that cause distress.

Pre-action Protocol for Debt Claims: Court procedures that must be followed before commencing legal proceedings for debt recovery.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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