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Debt Collection Letter Of Demand Template for England and Wales

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Key Requirements PROMPT example:

Debt Collection Letter Of Demand

"I need a Debt Collection Letter of Demand to recover £25,000 from a commercial client who has ignored three previous invoices and hasn't made any payments for the consulting services we provided in January 2025."

Document background
A Debt Collection Letter of Demand is a crucial document in the debt recovery process under England and Wales jurisdiction. It represents a formal attempt to recover outstanding payments before pursuing legal action. This document should be used when informal attempts to collect payment have failed and the creditor wishes to escalate the matter. The letter must carefully balance assertiveness with legal compliance, particularly regarding the FCA's debt collection guidelines and harassment laws. It typically includes detailed information about the debt, payment methods, and consequences of non-payment, while maintaining professional tone and legal validity.
Suggested Sections

1. Sender Details: Full business name, address, and contact information of the creditor

2. Recipient Details: Debtor's full name and address

3. Date: Date of the letter

4. Reference Number: Unique identifier for the debt/case

5. Debt Details: Original amount, current amount, interest accrued, and payment history

6. Payment Demand: Clear statement of amount demanded and payment deadline

7. Legal Warning: Statement of potential legal action if payment not received

Optional Sections

1. Interest Calculation: Detailed breakdown of interest charges when statutory interest is being claimed

2. Payment Plan Option: Proposed payment schedule or invitation to discuss arrangements when installment payments are acceptable

3. Previous Correspondence Reference: References to prior communication when this is not the first demand letter

4. Without Prejudice: Optional heading when the letter contains settlement proposals

Suggested Schedules

1. Statement of Account: Detailed breakdown of all transactions and charges

2. Copy of Original Agreement: Evidence of the original debt agreement

3. Payment Instructions: Details of acceptable payment methods and bank details

4. Interest Calculation Schedule: Detailed calculation showing how interest has been applied to the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Late Payment of Commercial Debts (Interest) Act 1998: Primary legislation governing statutory interest on commercial debts and compensation for late payment. Essential for determining interest rates and compensation levels in commercial debt collection.

Limitation Act 1980: Sets statutory time limits for debt collection, typically 6 years for most debts. Critical for determining whether a debt is still legally collectible.

Consumer Credit Act 1974: Regulates consumer credit agreements and sets out requirements for information provision in consumer debt cases. Determines how consumer debts must be handled.

Financial Services and Markets Act 2000: Regulates financial services activities and relevant requirements for debt collection involving regulated financial products.

FCA Handbook (CONC): Consumer Credit sourcebook containing specific rules about debt collection practices and standards for fair treatment of debtors.

Data Protection Act 2018 and UK GDPR: Governs the handling of personal information and data protection requirements in debt collection processes.

Administration of Justice Act 1970: Contains Section 40 which specifically prohibits harassment of debtors during debt collection activities.

Protection from Harassment Act 1997: Provides general provisions against harassment that must be considered in debt collection practices and communications.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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