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Employer Release Of Information Form Template for England and Wales

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Key Requirements PROMPT example:

Employer Release Of Information Form

"I need an Employer Release of Information Form for our UK-based tech company that specifically covers the release of employment history and performance data to potential investors during our funding round in March 2025, ensuring GDPR compliance and including special provisions for sharing technical expertise information."

Document background
The Employer Release of Information Form is essential in modern employment relationships under English and Welsh law. It becomes necessary when employers need to collect, process, or share employee information with third parties, ensuring compliance with strict data protection requirements. This document is particularly crucial when handling sensitive personal data, conducting background checks, or sharing employment details with other organizations. The form must comply with UK GDPR and related legislation, providing clear consent mechanisms and protecting both parties' interests.
Suggested Sections

1. Employee Information: Full name, contact details, employee ID, and other identifying information required for the form

2. Purpose Statement: Clear explanation of why information is being released and how it will be used

3. Information Scope: Detailed specification of what information will be shared, including categories of data

4. Consent Declaration: Express authorization from employee including acknowledgment of rights and data protection provisions

5. Duration: Time period for which the consent remains valid and conditions for withdrawal

Optional Sections

1. Medical Information Release: Additional section for authorizing release of medical records and health information when required for the position

2. Criminal Record Check Authorization: Section authorizing background checks and criminal record verification for security-sensitive positions

3. Reference Check Authorization: Section granting permission to contact previous employers and verify employment history

Suggested Schedules

1. Data Privacy Notice: Detailed information about data processing practices, retention periods, and individual rights under GDPR

2. List of Third Parties: Schedule listing all organizations and entities with whom the information may be shared

3. Specific Consent Forms: Additional authorization forms for special categories of personal data requiring explicit consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses

























Industries

UK General Data Protection Regulation (UK GDPR): Core data protection legislation covering principles of data processing, lawful basis for processing, individual rights, and data minimization requirements

Data Protection Act 2018: UK law implementing GDPR provisions, including specific requirements for employment data and special category data processing

Employment Rights Act 1996: Fundamental employment legislation covering general employment rights, protection of employee information, and reference provisions

Equality Act 2010: Legislation ensuring prevention of discrimination, protection of characteristics, and fair treatment in information sharing

Human Rights Act 1998: Legislation protecting fundamental rights including right to privacy and Article 8 considerations

Access to Medical Reports Act 1988: Specific legislation governing medical information handling, consent requirements, and rights to view medical reports

Rehabilitation of Offenders Act 1974: Legislation governing the handling of criminal record information and spent convictions

Employment Relations Act 1999: Law covering employment relationship aspects and information sharing in employment context

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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