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Release Of Information Form For Rental History Template for England and Wales

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Key Requirements PROMPT example:

Release Of Information Form For Rental History

"I need a Release Of Information Form For Rental History that allows my letting agency to request information from three previous landlords, with specific emphasis on payment history and property maintenance records, to be valid for 30 days from March 2025."

Document background
The Release Of Information Form For Rental History is essential in the English and Welsh property rental market for conducting thorough tenant screenings. This document is typically used when a prospective tenant applies for a new rental property, and the new landlord or letting agent needs to verify their rental history. It ensures compliance with UK data protection laws while facilitating the necessary exchange of information between current or previous landlords and prospective landlords. The form includes details about payment history, property maintenance, lease compliance, and any relevant tenancy issues. It's designed to protect both the data subject's privacy rights and the legitimate interests of property owners.
Suggested Sections

1. Requestor Information: Details of the person/entity requesting rental history information, including name, contact details, and relationship to request

2. Subject Information: Details of the person whose rental history is being requested, including full name, current address, and previous addresses

3. Consent Statement: Clear and explicit statement of consent for information sharing, including reference to GDPR and Data Protection Act 2018

4. Information Scope: Detailed specification of what information will be shared, including rental payment history, tenancy dates, property condition records

5. Purpose Declaration: Clear statement of the intended use of the information and lawful basis for processing

6. Duration of Consent: Specification of the time period for which consent remains valid and conditions for withdrawal

7. Signature Block: Space for signatures, dates, and witness signatures if required

Optional Sections

1. Third Party Recipients: Section detailing additional parties who may receive the information, used when information sharing extends beyond immediate requestor

2. Special Category Data Consent: Additional specific consent section for sensitive personal data, required when such data might be included in rental history

3. Data Protection Rights Notice: Comprehensive explanation of data subject rights under GDPR and DPA 2018, including right to withdraw consent

Suggested Schedules

1. Privacy Notice: Detailed information about data processing practices, retention periods, and data subject rights

2. List of Requested Records: Detailed itemization of specific records being requested, including date ranges and categories of information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Industries

Data Protection Act 2018: Primary UK data protection legislation that implements UK GDPR requirements, regulates personal information collection, processing and sharing, requires explicit consent, and defines data subject rights

UK GDPR: Defines core principles of data processing, lawful basis requirements, consent standards, and data minimization requirements for personal data handling in the UK

Consumer Rights Act 2015: Establishes consumer protection framework relevant for landlord-tenant relationships and sets transparency requirements in consumer contracts

Housing Act 1988: Provides the general legal framework for residential tenancies in England and Wales, relevant for the context of rental history information

Equality Act 2010: Ensures prevention of discrimination in housing matters and requires fair processing of information without discriminatory practices

Human Rights Act 1998: Incorporates Article 8 right to privacy and requires balancing privacy rights with legitimate information sharing needs

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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