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Release Of Information Statement Template for England and Wales

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Key Requirements PROMPT example:

Release Of Information Statement

"I need a Release of Information Statement to authorize the sharing of my medical records from London General Hospital with my new specialist clinic in Manchester, ensuring all necessary GDPR compliance and limiting access to a 6-month period starting January 2025."

Document background
A Release of Information Statement is essential when there is a need to formally authorize and document the sharing of personal or confidential information. This document, governed by English and Welsh law, ensures compliance with UK GDPR and related data protection legislation. It specifies what information can be shared, with whom, for what purpose, and under what conditions. The statement is particularly crucial in situations requiring audit trails of information disclosure and where formal authorization for information sharing is needed to protect all parties involved.
Suggested Sections

1. Purpose of Release: Clear statement of why information is being released and its intended use

2. Information to be Released: Specific description of what information will be disclosed

3. Recipient Details: Identity and contact information of who will receive the information

4. Data Subject Authorization: Express consent from the individual whose information is being released

5. Duration: Time period for which the release authorization is valid

Optional Sections

1. Third Party Sharing: Additional provisions for when information may be shared beyond immediate recipient

2. Special Category Data: Specific provisions for handling sensitive personal data such as health, religious, or biometric information

3. Security Measures: Specific security requirements and protocols for handling particularly sensitive or valuable information

Suggested Schedules

1. Schedule of Information: Detailed list of specific records/information to be released

2. Identity Verification Documents: Copies of documents used to verify the identity of the requester

3. Proof of Authority: Documentation proving authority to request information (e.g., power of attorney)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries
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UK General Data Protection Regulation (UK GDPR): Primary data protection legislation governing principles of data processing, lawful bases for processing, individual rights, and data protection requirements.

Data Protection Act 2018: UK's implementation of GDPR including specific provisions for UK context, special category data handling, and criminal records data handling.

Freedom of Information Act 2000: Legislation governing public access rights to information held by public bodies, including exemptions and limitations.

Common Law Duty of Confidentiality: Legal principle covering professional obligations, implied terms of confidentiality, and breach of confidence considerations.

Access to Health Records Act 1990: Legislation specifically governing access to medical information and rights of access to deceased patients' records.

Mental Capacity Act 2005: Law governing decision-making for individuals who lack capacity, including powers of attorney considerations for information release.

Human Rights Act 1998: Legislation incorporating European Convention rights into UK law, particularly Article 8 regarding right to privacy and its balance with other rights.

Consumer Rights Act 2015: Legislation governing consumer protection, including requirements for fairness and transparency in handling consumer data.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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