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Vendor Intake Form
"Need a comprehensive Vendor Intake Form for our new technology supplier onboarding process, with enhanced sections on data security compliance and IT infrastructure requirements, to be implemented by March 2025."
1. Basic Vendor Information: Section capturing core company details including legal name, trading name, registration numbers, VAT details, and registered/trading addresses
2. Contact Information: Details of key contacts including primary contact, account manager, emergency contact, and billing contact
3. Financial Information: Banking details, payment terms, tax status, and financial year end information
4. Compliance & Certifications: Standard compliance information including insurance details, industry certifications, quality standards, and health & safety compliance
1. Industry-Specific Requirements: Additional section for vendors in regulated industries, including specific licenses, certifications, and regulatory compliance details
2. International Trade Information: Section for international vendors covering import/export licenses, customs registration, and international tax identification
3. Sustainability Credentials: Optional section for organizations with ESG requirements, including environmental certifications, sustainability policies, and carbon reduction commitments
1. Required Documentation Pack: Core documents including certificate of incorporation, VAT registration certificate, insurance certificates, bank details confirmation, and data protection agreement
2. Optional Documentation Pack: Additional documents including quality certifications, industry-specific licenses, environmental certificates, modern slavery statement, and corporate social responsibility policy
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