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Info Release Form Template for Hong Kong

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Key Requirements PROMPT example:

Info Release Form

"I need a Hong Kong-compliant Info Release Form for my medical research institution to collect and share patient data with our partner hospitals in Hong Kong and Singapore, with the data collection starting from March 2025."

Document background
The Info Release Form serves as a crucial legal instrument in Hong Kong's data protection landscape, designed to facilitate the authorized sharing of personal or confidential information while ensuring compliance with the Personal Data (Privacy) Ordinance and related regulations. This document becomes necessary when one party needs to share specific information with another party, whether for business, medical, educational, or other professional purposes. The form typically covers the nature of information being shared, intended use, duration of authorization, and the rights and obligations of all parties involved. It's particularly important in Hong Kong's business environment, where data privacy requirements are strictly regulated and cross-border data transfers are common. The Info Release Form provides a structured approach to managing information disclosure while maintaining legal compliance and protecting the interests of all parties involved.
Suggested Sections

1. Parties: Identification of the data subject (information provider) and the recipient(s) of the information

2. Background: Context for why the information release is necessary

3. Definitions: Key terms used in the form, including types of information, processing activities, and relevant parties

4. Information to be Released: Specific description of the personal data or information to be disclosed

5. Purpose of Release: Clear statement of how the released information will be used

6. Duration and Expiry: Period for which the authorization remains valid

7. Consent and Authorization: Express consent for the release and processing of the specified information

8. Rights of the Data Subject: Statement of the rights retained by the information provider, including right to withdraw consent

9. Confidentiality Obligations: Recipient's obligations regarding the protection and use of the released information

10. Execution: Signature blocks and date of execution

Optional Sections

1. Third Party Disclosures: Used when information may be shared with additional parties beyond the primary recipient

2. Special Categories of Data: Include when sensitive personal data (health, financial, etc.) is involved

3. International Transfers: Required when information may be transferred outside of Hong Kong

4. Emergency Disclosure Provisions: Include for medical or emergency contact information releases

5. Indemnification: Optional protection for the recipient when handling sensitive or high-risk information

6. Withdrawal Procedure: Detailed process for withdrawing consent, if more complex than standard

7. Data Security Measures: Specific security requirements for handling the released information

Suggested Schedules

1. Schedule 1 - Detailed Information Description: Comprehensive list and description of all information to be released

2. Schedule 2 - Authorized Recipients: List of specific individuals or entities authorized to receive the information

3. Schedule 3 - Processing Activities: Detailed description of how the information will be used, stored, and processed

4. Appendix A - Consent Withdrawal Form: Template form for withdrawing consent

5. Appendix B - Privacy Policy: Recipient's privacy policy or relevant excerpts

6. Appendix C - Security Protocols: Details of security measures for protecting the released information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Healthcare

Financial Services

Education

Legal Services

Research & Development

Government & Public Sector

Technology

Human Resources

Professional Services

Insurance

Telecommunications

Social Services

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Risk Management

Operations

Administrative Services

Data Protection

Medical Records

Research Administration

Information Technology

Finance

Relevant Roles

Legal Counsel

Privacy Officer

Compliance Manager

Human Resources Director

Data Protection Officer

Information Security Manager

Risk Manager

Company Secretary

Operations Manager

Medical Records Administrator

Research Coordinator

Administrative Director

Finance Manager

IT Security Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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