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Info Release Form
"I need a Hong Kong-compliant Info Release Form for my medical research institution to collect and share patient data with our partner hospitals in Hong Kong and Singapore, with the data collection starting from March 2025."
1. Parties: Identification of the data subject (information provider) and the recipient(s) of the information
2. Background: Context for why the information release is necessary
3. Definitions: Key terms used in the form, including types of information, processing activities, and relevant parties
4. Information to be Released: Specific description of the personal data or information to be disclosed
5. Purpose of Release: Clear statement of how the released information will be used
6. Duration and Expiry: Period for which the authorization remains valid
7. Consent and Authorization: Express consent for the release and processing of the specified information
8. Rights of the Data Subject: Statement of the rights retained by the information provider, including right to withdraw consent
9. Confidentiality Obligations: Recipient's obligations regarding the protection and use of the released information
10. Execution: Signature blocks and date of execution
1. Third Party Disclosures: Used when information may be shared with additional parties beyond the primary recipient
2. Special Categories of Data: Include when sensitive personal data (health, financial, etc.) is involved
3. International Transfers: Required when information may be transferred outside of Hong Kong
4. Emergency Disclosure Provisions: Include for medical or emergency contact information releases
5. Indemnification: Optional protection for the recipient when handling sensitive or high-risk information
6. Withdrawal Procedure: Detailed process for withdrawing consent, if more complex than standard
7. Data Security Measures: Specific security requirements for handling the released information
1. Schedule 1 - Detailed Information Description: Comprehensive list and description of all information to be released
2. Schedule 2 - Authorized Recipients: List of specific individuals or entities authorized to receive the information
3. Schedule 3 - Processing Activities: Detailed description of how the information will be used, stored, and processed
4. Appendix A - Consent Withdrawal Form: Template form for withdrawing consent
5. Appendix B - Privacy Policy: Recipient's privacy policy or relevant excerpts
6. Appendix C - Security Protocols: Details of security measures for protecting the released information
Authors
Healthcare
Financial Services
Education
Legal Services
Research & Development
Government & Public Sector
Technology
Human Resources
Professional Services
Insurance
Telecommunications
Social Services
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Administrative Services
Data Protection
Medical Records
Research Administration
Information Technology
Finance
Legal Counsel
Privacy Officer
Compliance Manager
Human Resources Director
Data Protection Officer
Information Security Manager
Risk Manager
Company Secretary
Operations Manager
Medical Records Administrator
Research Coordinator
Administrative Director
Finance Manager
IT Security Manager
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